Executive Meetings Manager - 80K-85K Annually

Horseshoe Bay Resort•Santa Monica, CA

3d•$80,000 - $85,000

About The Position

The Executive Meetings Manager curates high-touch, thoughtfully designed meeting experiences for small, executive-level groups of up to 25 rooms. This role blends sales, event planning, and on-site coordination to deliver seamless programs that feel intimate, intentional, and impeccably executed. Ideal for a lifestyle-luxury environment, this position focuses on relationship-driven bookings, creative programming, and personalized service.

Requirements

2–4 years of experience in Hotel Sales, Meetings & Events, or Catering
Experience in a luxury, boutique, or lifestyle hotel strongly preferred
Strong understanding of group sales, event logistics, and food & beverage
Excellent communication, negotiation, and organizational skills
Ability to manage multiple programs while maintaining high attention to detail
Proficiency in Ci/TY, Lightspeed, or similar event management systems (i.e. Social Tables)
Ability to work flexible hours, including evenings, weekends, and holidays

Nice To Haves

Relationship-driven and service-driven
Polished, proactive, and solutions-oriented
Creative with a strong eye for detail
Comfortable working independently and cross-functionally

Responsibilities

Proactively book and manage executive-level meetings and small group programs (10 to 25 rooms)
Prospect and secure new executive meeting business through proactive outreach and relationship development.
Respond to inquiries with 4 hours or less, prepare proposals, and negotiate contracts in alignment with revenue goals
Collaborate with Revenue Management to optimize pricing and availability
Identify opportunities to grow repeat and referral business within this niche segment
Serve as the primary point of contact from booking through program completion
Lead planning calls, site visits, and pre-arrival coordination
Develop detailed event outlines and Event Orders (EOs)
Coordinate guestroom blocks, meeting space, food & beverage, and special requests
Be present during programs to ensure a polished, effortless experience
Partner closely with Banquets, Culinary, Front Office, Housekeeping, Engineering, and Third-Party Vendors (i.e. AV, décor vendors, outside caterers, etc. )
Anticipate needs and resolve issues discreetly and efficiently
Ensure every touchpoint reflects the hotel’s luxury and lifestyle standards
Deliver intuitive, personalized service aligned with a design-forward, luxury brand
Create bespoke experiences that resonate with executive clientele
Build strong client relationships to encourage loyalty and repeat business
Act as a brand ambassador for the hotel at all times