Executive Operations Manager
About The Position
The Executive Operations Manager is a critical partner to the Director of Executive Operations and plays a central role in strengthening organizational alignment, improving operational effectiveness, and ensuring the successful execution of Executive Team priorities. This role serves as the primary on-campus presence for the Executive Office, providing in-person leadership, coordination, and support when executives and governance forums are operating on site. Working closely with executive leadership, this role translates vision and direction into clear plans, operating discipline, and measurable progress. The Executive Operations Manager leads the day-to-day operating system of the Executive Office owning the structures, workflows, reporting rhythms, and governance mechanics that turn executive direction into durable structure, reliable follow-through, and clear enterprise visibility. This role is also responsible for managing and developing members of the Executive Office team, establishing consistent standards of execution across executive support, committee governance, reporting, and cross-functional coordination. This is a hybrid position working partially in office at our headquarters in Escondido, CA. Role Purpose To enhance enterprise execution and executive effectiveness by leading and evolving the Executive Office operating system. This role designs, implements, and sustains the systems, workflows, and reporting structures that enable clear visibility, accountability, and alignment across leadership initiatives allowing the Director of Executive Operations and Executive Team to remain focused on strategy, high quality decisions, and measurable outcomes.
Requirements
- Bachelor’s degree in business administration, Organizational Development, Operations Management, Data/Technology, or related field; OR equivalent experience.
- 5–8 years of experience in executive operations, business operations, program/project management, or similar roles
- Prior experience managing or leading others, formally or informally
- Experience supporting senior leaders or working in environments requiring discretion and independent judgment.
- Experience creating or maintaining reports, trackers, or data tools.
Nice To Haves
- Experience in a professional services or fast-paced environment.
- Exposure to Microsoft 365 automation or dashboarding (Power Automate, Power BI, etc.).
- Experience supporting committees, governance bodies, or enterprise-level initiatives.
- Experience documenting processes, SOPs, workflows, and governance structures.
- Exposure to coaching, facilitation, or change leadership.
Responsibilities
- Executive Office Leadership & People Management:
- Right-Hand Partnership to the Director of Executive Operations:
- Operating Systems, Workflows, and Execution Discipline:
- Executive Visibility, Data, and Reporting:
- Portfolio, Project, and Cross-Functional Coordination:
- Governance, Committees, and Decision Support:
- Executive Communication, Readiness, and Discretion:
- Technology Enablement & Continuous Improvement:
- Limited Executive and Administrative Support:
- Miscellaneous Duties:
Benefits
- Competitive salaries with opportunities for growth
- Medical, dental & vision benefits
- Employer Paid Basic Life & AD&D insurance
- Voluntary Life & AD&D insurance
- Short & Long-term disability coverage
- Schwab 401(k) plus employer match
- Unlimited Paid Flex Time Off
- Generous paid holidays, wellness days & volunteer time
- Flexible hours & remote/hybrid work options
- Family-first policies—including support for fur babies
- Mental and physical wellness programs
- Employer-paid Norton LifeLock identity protection
- Access to Blanchard’s world-class leadership training
- Career and personal development pathways
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Manager
