EXECUTIVE SECRETARY III

State of Illinois•Schaumburg, IL

3d•Onsite

About The Position

The Illinois Department of Transportation is seeking to hire an Executive Secretary III. The successful candidate will perform highly responsible, complex secretarial and administrative duties while exercising considerable independent judgment in making administrative and office management determinations. The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois. Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs. The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including: Monday-Friday work schedule Flexible work schedules in several program areas (flexible time, hybrid scheduling) Health, Life, Vision, and Dental Insurance Pension Plan (12) Weeks paid Maternity/Paternity Leave Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare) Employees earn (12) paid Sick Days annually New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually Employees earn (3) paid Personal Days annually (13-14) paid holidays annually (based on start date) Tuition Reimbursement Employee Assistance Program and/or mental health resources We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.

Requirements

Requires knowledge, skill and mental development equivalent to completion of two years of secretarial or business college and three years of secretarial experience or completion of high school and five years of secretarial experience.
Requires ability to keyboard 55 wpm accurately.
Successful completion of a background check.

Nice To Haves

Prefers skill in working with computers and keyboarding accurately.
Prefers one (1) year of experience with tracking and managing budgets and expenditures.
Prefers skills in taking notes and dictation accurately.
Prefers one (1) year of experience with timekeeping.
Prefers ability to communicate clearly and effectively both orally and in writing.
Prefers thorough knowledge of composition, grammar, spelling and punctuation.

Responsibilities

Performs secretarial duties for the Region 1 Engineer.
Consults and advises the Region 1 Engineer on departmental methods, procedures and interpretations of departmental policies and programs.
Receives visiting officials, representatives and departmental heads as required.
Prepares and/or reviews correspondence (letters, memoranda, statistical data, graphs, etc.) for the Region 1 Engineer and staff.
Reads and distributes incoming correspondence for the Region 1 Engineer.
Records all appointments and correspondence for the Region 1 Engineer reminding them of upcoming appointments and meetings and ensuring necessary correspondence, reports and materials are available for the meeting.
Performs other duties as required or assigned that are reasonably within the scope of the duties enumerated above.

Benefits

Monday-Friday work schedule
Flexible work schedules in several program areas (flexible time, hybrid scheduling)
Health, Life, Vision, and Dental Insurance
Pension Plan
(12) Weeks paid Maternity/Paternity Leave
Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
Employees earn (12) paid Sick Days annually
New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
Employees earn (3) paid Personal Days annually
(13-14) paid holidays annually (based on start date)
Tuition Reimbursement
Employee Assistance Program and/or mental health resources