Executive Support Coordinator (Oklahoma City, Ok)

Oklahoma Blood Institute•Oklahoma City, OK

15h•Onsite

About The Position

Our Blood Institute is actively looking for an Executive Support Coordinator who encompasses a spectrum of executive coordination and administrative support duties for the CEO. Responsibilities range from routine clerical tasks to specialized, complex, project assignments. It also brings rewarding, career enhancing opportunities for identifying, planning, executing, and maintaining a portfolio of high-end strategic tasks designated by the CEO and other corporate leaders. In all aspects of this job, performance expectations are for proactive communication, appropriate self-direction, professional deportment, high productivity, clerical precision, unwavering integrity, and exceptional dependability. Respect for confidentiality is essential, as is the prioritized delivery of multiple, concurrent tasks. This highly empowered employee must maintain composure, collegiality, professionalism, and focus in a fast-paced, dynamic work environment. He or she must also possess excellent organizational skills and work effectively and efficiently with others. Making the possible practical, this mature leader should enjoy working with wide, self-directed latitude to anticipate solutions and deliver results.

Requirements

Bachelor's or associate's degree preferred
Valid drivers license
Minimum of 10 years' experience in project management and/or senior executive assistant roles
Strong communication skills (written and spoken)
Solid proofreading skills
Ability to manage multiple projects simultaneously, while adhering to timelines
Willingness to resolve ambiguities and triage action steps in complex projects
Capacity to impose structure, order and punctuality upon administrative tasks
Proficiency in Microsoft Office including Word, Excel, and Power Point
Proficiency with MS Outlook, including email and web applications
Ability to interact comfortably with VPs, community leaders, as well as OBI executives, line staff, volunteers, etc.
Good interpersonal skills and a positive work attitude
Discipline and initiative to be self-starting and self-directed, when appropriate

Nice To Haves

Past supervisory and/or organizational leadership experience is a plus
Visio or graphic program skills a plus
Knowledge of Oklahoma Blood Institute and the blood banking or healthcare industry is a plus
Curiosity and a drive for success are valuable character traits

Responsibilities

Executive coordination
Administrative support duties for the CEO
Routine clerical tasks
Specialized, complex, project assignments
Identifying, planning, executing, and maintaining a portfolio of high-end strategic tasks designated by the CEO and other corporate leaders
Proactive communication
Appropriate self-direction
Professional deportment
High productivity
Clerical precision
Unwavering integrity
Exceptional dependability
Prioritized delivery of multiple, concurrent tasks
Maintain composure, collegiality, professionalism, and focus in a fast-paced, dynamic work environment
Work effectively and efficiently with others
Anticipate solutions and deliver results