About The Position
As the Executive Support Specialist 2, you will provide high-level administrative support and coordinate highly sensitive and confidential work for the Eastside Institutions Administrator within the Operations Division. In this role, you will represent the Eastside Institutions Administrator and the department when working with state agencies, special interest groups, the legislature, and the public. You will assist in carrying out operational and mission objectives, support strategic initiatives, and coordinate special projects and operational matters. Additionally, you will actively participate in management meetings and be responsible for interpreting and applying DOC, DAS, and union contracts, as well as relevant policies and procedures.
Requirements
- One (1) year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.
- A valid driver’s license and a good driving record.
- You MUST be a current State of Oregon employee (contract workers excluded) to apply.
Nice To Haves
- Provides expert interpretation and application of DOC, DAS, union contracts, and state regulations to guide operational and administrative decisions.
- Investigates issues, analyzes data, and gathers pertinent information to support decision-making and problem resolution.
- Experience supporting operations within police departments or correctional institutions.
Responsibilities
- Provides confidential administrative support while exercising a high degree of discretion, professionalism, and sound judgment.
- Coordinates executive calendars, ensuring effective prioritization of meetings, deadlines, and time-sensitive commitments.
- Develops and maintains organized filing systems, ensuring records are accurate, up to date, and readily accessible.
- Prepares clear and professional written correspondence, including memos, letters, and formal responses.
- Communicates effectively with internal and external stakeholders, serving as a trusted liaison across agencies and with the public.
- Resolves conflicts and challenges by analyzing situations, addressing concerns, and implementing appropriate solutions.
- Coordinates HR-related activities, including recruitments, performance evaluations, and personnel actions for executive and management staff.
- Leads project and process coordination by overseeing reports, initiatives, and operational workflows to support organizational goals.
- Balances multiple priorities and deadlines, managing time efficiently to support executive and operational objectives.
- Maintains a high level of accuracy and attention to detail in preparing reports, documentation, and administrative processes.
Benefits
- Family health, vision, and dental insurance
- Vacation, sick leave, and 11 paid holidays
- 21 days paid military leave for national guard and reserve components
- Optional short and long-term disability
- Term life insurance
- Fully paid retirement program
- Oregon Saving Growth Plan
- Flexible spending accounts for health and childcare
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
