Exhibits Project Manager

UO HR Website • Eugene, OR

2d • $50,000 - $60,000

About The Position

The Exhibits and Corporate Engagement Department is a core service area within Conference Services responsible for exhibit and sponsorship sales, and the associated fulfillment and management functions, for contracted events and meetings. The department also facilitates and supports the fulfillment of operations and logistics duties across other core service areas during pre-planning and onsite deployment. Members of this department deliver a full range of services that include but are not limited to, sales and outreach, sales database maintenance and expansion, sponsorship and branding opportunities definition and fulfillment, web-based application/contract development, website content definition and maintenance, floor plan development and management, digital and print collateral definition and design, communication development, email/phone customer service, client relations, and onsite logistics. The position of Exhibits Project Manager is a crucial member of the Exhibits and Corporate Engagement service area, responsible for driving the successful delivery of assigned projects while functioning as the lead and liaison to both the client and the general services contractor(s) on said projects across multiple conferences and events. They are dedicated to developing flexible, customer-oriented project management plans that support creativity and high-quality delivery. The Exhibits Project Manager regularly exercises independent judgment and possesses a deep understanding of the Conference Services sub-team, its events and services, and personnel. They handle sensitive, confidential matters, and are instrumental in fostering positive relationships with clients, contractors and staff while effectively managing multiple projects with strict, competing deadlines. The Exhibits Project Manager utilizes strong leadership skills to direct work teams in relation to project delivery across Conference Services, and will require travel between 8-30 nights per year to event locations, as well as specialty site visit travel to meet with clients. Projects are in support of the Exhibits and Corporate Engagement service area, and include but are not limited to: definition of large-scale public space designs and installations for events exhibit floorplan development interpretation of established designs and application to structures and other graphic installations order fulfillment with facilities and general service contractors for building-wide events fulfillment of pre-conference and onsite booth sales exhibitor/sponsor relationship management The Exhibits Project Manager is responsible for direct supervision of 1-3 classified temps, with lead work/oversight of 2 professional staff and 5 student staff. This position reports to the Associate Director of Conference Services.

Requirements

• Bachelors’ degree and 2 years of experience in project management within a large, complex organization OR
• A combination of equivalent education and experience totaling 5 years.
• Project management, time management, and organizational skills, with the ability to manage details of multiple and complex projects within firm schedules.
• Strong aesthetic sensibility and demonstrated ability to think creatively.
• Ability to communicate effectively, including the ability to comprehend, analyze and interpret complex information to effectively present information to various stakeholders, both internal and external to the university.
• Ability to work effectively and collaboratively with people of diverse backgrounds and cultures. Proven ability to be effective in an interdisciplinary team environment.
• Self-motivated, punctual, reliable, organized, and flexible. Excellent organizational, problem-solving, and time-management skills. Excellent attention to detail.
• Strong proficiency of MS Office Suite and Adobe Acrobat.

Nice To Haves

• Experience working with the management of events and tradeshows.
• Experience managing suppliers, such as General Services Contractors.
• Meetings certification or project management relevant coursework.
• Experience in team leadership and employee supervision.

Responsibilities

• definition of large-scale public space designs and installations for events
• exhibit floorplan development
• interpretation of established designs and application to structures and other graphic installations
• order fulfillment with facilities and general service contractors for building-wide events
• fulfillment of pre-conference and onsite booth sales
• exhibitor/sponsor relationship management

Benefits

• The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off.
• For more information about benefits, visit our website

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level