Expense Administrator

SOCOTEC•Dallas, TX

8h•Onsite

About The Position

Socotec is seeking a detail-oriented Expense Administrator to join our finance team. This role is responsible for managing the end-to-end expense management process, ensuring compliance with company policies, and providing exceptional support to employees across the organization. The ideal candidate will have strong expertise in Concur expense management system and Deltek Vantagepoint and a proven track record in expense administration.

Requirements

Must be located in or near Dallas, Texas
4 days a week in office presence
2-4 years of relevant experience
Proven experience as an expense administrator, particularly with Concur and Deltek Vantagepoint
Strong attention to detail and organizational skills
Proficiency in Excel for data management and reporting
Customer service mindset and ability to communicate effectively
Ability to manage multiple priorities and meet deadlines in a fast-paced environment

Nice To Haves

Prior experience in a BRE (Built Environment) or construction-related company is advantageous
Familiarity with light accounting tasks such as coding invoices and check runs
Experience with invoice processing and accounts payable workflows
Knowledge of financial compliance and internal controls

Responsibilities

Review, audit, and process employee travel and expense reports for accuracy and policy compliance
Utilize Concur and Deltek Vantagepoint to handle expense management workflows efficiently
Ensure timely and accurate employee reimbursements
Identify and address discrepancies in expense submissions promptly
Respond to employee inquiries and assist with audits and ad hoc requests
Reconcile corporate credit card transactions and resolve discrepancies
Manage corporate Amex card issuance and oversee related administrative tasks
Administer the vehicle reimbursement program and verify proper documentation
Support month-end close activities, including expense accruals and reporting
Perform light accounting tasks, including invoice coding and processing
Support other accounts payable responsibilities as needed
Maintain accurate records and provide reports using Excel
Ensure adherence to financial guidelines and company procedures
Collaborate with team members to resolve expense-related inquiries with a focus on customer service
Maintain up-to-date knowledge of company expense policies and procedures
Must perform all other duties as assigned by your manager