External Events Coordinator

12Stone Church•Johns Creek, GA

13d•Onsite

About The Position

• Communicate detailed event needs across multiple departments (Brand, Production, Events). • Coordinate and oversee all aspects of approved events from pre-production, onsite and post-production, including hospitality/catering, set up, production, A/V, and all approved vendors. • Manage event requests and JMLC Calendar. • Onsite management for all events assigned to role. First in, Last out. • General understanding of Production systems (i.e. Zoom Rooms). • Understand and manage communication regarding building restraints and ministry overlap. • Respond to all external inquiries requesting building use (LV, SL). • Understand and obtain key leadership approval for appropriate external ministry partnerships, 12Stone policy, culture and general availability. • Manage vendor relationships and maintain “preferred” lists. • Obtain and maintain Certificate of Insurance Policies for vendors and events requestors. • Manage contracts for external facility agreements, including estimates for facility and production. • Lead and manage site inspections/tours for prospective facility agreements. • Accounting – POs, billing and invoicing for facility agreements. • Technology/External Software - Wufoo, eSpace, Outlook Calendar, Planning Center, Asana • Technology/External Software – Wufoo, eSpace, Outlook Calendar, Planning Center, Asana.

Requirements

Professes Jesus Christ as Lord and Savior
Commitment to personal spiritual growth
Models standards and expectations of leaders within 12Stone® Church
Must attend 12Stone® Church
3-5 years’ experience in church ministry leadership, education, or corporate experience that translates into a ministry environment
Understanding of experience-based group travel planning, booking and itineraries
Organized and detail-oriented
Highly relational and works well with others
Exemplary oral & written skills
Strong understanding of systems, databases, and list management
Proficiency in MS Office and Outlook
Ability to maintain confidentiality

Responsibilities

Communicate detailed event needs across multiple departments (Brand, Production, Events)
Coordinate and oversee all aspects of approved events from pre-production, onsite and post-production, including hospitality/catering, set up, production, A/V, and all approved vendors.
Manage event requests and JMLC Calendar.
Onsite management for all events assigned to role. First in, Last out.
General understanding of Production systems (i.e. Zoom Rooms).
Understand and manage communication regarding building restraints and ministry overlap.
Respond to all external inquiries requesting building use (LV, SL).
Understand and obtain key leadership approval for appropriate external ministry partnerships, 12Stone policy, culture and general availability.
Manage vendor relationships and maintain “preferred” lists.
Obtain and maintain Certificate of Insurance Policies for vendors and events requestors.
Manage contracts for external facility agreements, including estimates for facility and production.
Lead and manage site inspections/tours for prospective facility agreements.
Accounting – POs, billing and invoicing for facility agreements.
Technology/External Software - Wufoo, eSpace, Outlook Calendar, Planning Center, Asana