F&B Administrator

Knightsbridge Capital Corporation • Greenough, MT

8d

About The Position

The Food & Beverage Administrator at Paws Up Montana provides essential administrative, and operational support to the Food & Beverage leadership team across multiple luxury dining outlets and event operations. This position plays a key role in supporting fiscal responsibility, operational efficiency, and seamless communication while upholding the standards and values synonymous with Paws Up. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced, luxury hospitality environment.

Requirements

• Strong organizational and time-management skills with the ability to prioritize competing demands.
• Excellent written and verbal communication skills; able to clearly explain tasks, reasoning, and directions.
• Proficiency in spreadsheets, databases, and standard office software.
• High level of accuracy, discretion, and attention to detail.
• Ability to work independently while supporting a collaborative team environment.
• Knowledge of world class hospitality and service management preferred
• Current driver’s license with two years driving experience

Nice To Haves

• Prior administrative or hospitality experience preferred.

Responsibilities

• Assist in maintaining and preparing operational and financial reports.
• Assist with inventory management, purchasing support, and data entry for FOH and BOH operations.
• Submit and reconcile vendor invoices and payments accurately and in a timely manner.
• Support purchasing and ordering processes for restaurant outlets.
• Submit work orders and follow through to ensure timely and effective resolution.
• Respond promptly and professionally to emails, digital correspondence, and internal communications.
• Draft, edit, and format documents, reports, and operational materials.
• Input, update, and maintain accurate information in databases, spreadsheets, and tracking systems.
• Coordinate logistics for meetings, including room setup, materials, agendas, and note-taking.
• Attend daily and weekly Food & Beverage meetings, including F&B Manager Meetings, Event Meetings, Manager Meetings, and other relevant operational meetings. Detail supportive notes to share with Food & Beverage.
• Assist with payroll-related administrative tasks and reporting.
• Support personnel management initiatives and documentation as directed.
• Work closely with Facilities to support the maintenance and repair of restaurant equipment.
• Track maintenance issues and ensure follow-through to positive outcomes.
• Assist in maintaining Paws Up Montana’s luxury service standards, operational excellence, and company values with strong attention to detail.
• Demonstrate flexibility and adaptability in response to changing priorities and business needs.
• Ability to work under pressure while managing multiple deadlines.
• Occasionally involved with restaurant services.
• Perform all other duties as assigned by the General Manager of Food & Beverage.

Benefits

• Medical, Dental, Vision Insurance
• 401K with Employer Match
• Paid Time Off– 9 Floating Holidays and 15 Personal Days
• Career Development and Advancement Opportunities
• Life Insurance, Long Term, and Short-Term Disability
• Employee Assistance Program(5 free counseling sessions)
• Referral Bonus Program(Get paid $250 to recruit)
• Carpool Reimbursement($5-$20/Day)
• Employee Discounts on Merchandise(30% on select items in our retail store)
• Employee Lunch Provided

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed