Fac Mtn Coordinator

Reynolds Lake Oconee

About The Position

DUTIES AND RESPONSIBILITIES: Administrator for the Facilities Maintenance Computerized Maintenance Management System. Establish and maintain an inventory control system Provides administrative support to the director and department such as correspondences, scheduling appointments, etc. Handles visitors for the Facilities Maintenance Department File and archive, warranties, manuals, and specification sheets Orders materials and supplies as directed by the director Monitor profit & loss performance Processes purchasing orders Processes and code invoices to the Accounting department Processes employee paperwork to Human Resources and Accounting department Maintains all service agreements, W-9’s and Insurance for department vendors Schedule preventative maintenance with vendors Assist with Property Condition Assessments & corrective action plans Obtain quotes for repairs, services, and renovations Coordinate schedules for repairs, services, and renovations Assists with the preparation of reports Assists with budget preparation and changes Assist in repairs of facilities as needed Other duties as assigned

Requirements

Minimum 5 years mechanical experience.
Minimum 3 years budgeting labor, expenditures, etc.
Ability to coordinate workload to meet deadlines
Good organizational skills; ability to multi-task
Excellent communication skills, both verbal and written
Courteous, congenial personality
General understanding of facility related codes and requirements
Minimum three to five years of administrative experience, including typing
Working knowledge of MS Office and ability to learn new software
Must be willing to work when needed
Must be able to bend, stretch, stoop, and lift a maximum of 100 lbs
Valid GA driver’s license with a good record

Responsibilities

Administrator for the Facilities Maintenance Computerized Maintenance Management System.
Establish and maintain an inventory control system
Provides administrative support to the director and department such as correspondences, scheduling appointments, etc.
Handles visitors for the Facilities Maintenance Department
File and archive, warranties, manuals, and specification sheets
Orders materials and supplies as directed by the director
Monitor profit & loss performance
Processes purchasing orders
Processes and code invoices to the Accounting department
Processes employee paperwork to Human Resources and Accounting department
Maintains all service agreements, W-9’s and Insurance for department vendors
Schedule preventative maintenance with vendors
Assist with Property Condition Assessments & corrective action plans
Obtain quotes for repairs, services, and renovations
Coordinate schedules for repairs, services, and renovations
Assists with the preparation of reports
Assists with budget preparation and changes
Assist in repairs of facilities as needed
Other duties as assigned