Facilities Assistant

Premier Press•Portland, OR

12d•Onsite

About The Position

The Facilities Assistant is a hands-on position that is responsible for making sure the building and grounds are maintained, which entails daily and weekly cleaning schedules and well as ensuring repairs, renovation, waste removal and safety inspections are completed in a timely manner. The facilities assistant will work directly with management, building tenants, vendors and custodial staff.

Requirements

High school diploma (or equivalent GED), or relevant knowledge.
Proven experience (1-3 years) in facility maintenance, property management, or a similar hands-on role, including use of tools/equipment and basic repairs.
Physically fit: Able to perform demanding tasks, including extended walking, vertical ladder climbs daily, and lifting/moving heavy objects (up to 50 lbs).

Nice To Haves

Computer literate with working knowledge of Microsoft Word and Excel
Strong organizational, multitasking, and problem-solving skills with attention to detail.
Excellent communication and interpersonal abilities for vendor/team coordination.
Basic knowledge of maintenance tools, equipment, and compliance programs (e.g., safety inspections, inventory tracking).
Ability to work independently and as part of a team in a dynamic environment.
Flexible hours, including evenings/weekends, may be required.

Responsibilities

Assist with routine maintenance tasks, including minor repairs, upkeep of building systems (e.g., plumbing, electrical, HVAC, pneumatics), and inspections of fixtures, tools, and equipment like forklifts, pallet jacks, overhead doors, roofing/gutters and irrigation systems.
Monitor and report maintenance issues or safety hazards to the Facility Coordinator, including providing support for equipment operators and general staff needs (e.g., production equipment, office infrastructure, warehouse operations).
Coordinate with external vendors for services in HVAC, electrical, plumbing, pneumatics, roofing and specialized maintenance and repairs, (e.g., storm drains, pest control).
Ensure timely and efficient completion of vendor services, including scheduling inspections and certifications.
Maintain and organize a clean facility, including common areas, restrooms, office spaces.
Assist with racking installation/modification, recycling/electronic waste programs, and tenant spaces; setup/teardown of events, meetings, and office rearrangements.
Support key compliance programs, including annual testing/reporting for fire alarms, sprinklers, hydrants, extinguishers, hazardous waste, Superfund site monitoring reports, lift stations and backflow devices.
Monitor and manage inventory of facility supplies, cleaning materials, maintenance tools, and parts; order and restock as needed with record keeping.
Ensure compliance with safety regulations, company policies, and emergency preparedness (e.g., first aid/AEDs, fire systems); conduct routine inspections and support preventative maintenance.