Chicago Operations - Facilities Associate

American Bar Association • Chicago, IL

23h

About The Position

The American Bar Association (ABA) was founded on a commitment to advance the rule of law in the United States and beyond by providing practical resources for legal professionals, conducting law school accreditation, developing model ethics codes and more. Today, the ABA remains a member-based organization that works to ensure access to justice for all, a fair legal process, and respect for the rule of law at home and across the globe.
The ABA is committed to service and refining the standards that guide the legal profession. ABA staff are provided multiple types of continuing education and career development opportunities. Your work will help eliminate bias, enhance diversity, and advance the rule of law throughout the US and around the world.
The ABA recognizes the value staff contribute to our success through a generous benefits package that protects their health and their financial security. The ABA’s wide array of benefit offerings include 401(k), medical, dental, vision, flexible spending accounts, health spending accounts, supplemental life and disability insurance, prepaid legal programs, and a complimentary membership to the American Bar Association, which offers additional benefits.

Flexible/hybrid work arrangements may be available for residents of CA, DC, IL, IN, MD, MI, MN, TX, VA, and WI. Residency requirements may apply. ABA employees are eligible to apply for the Public Service Loan Forgiveness Program (PSLF).
Job Summary/General Purpose of Job
This position is responsible for the day to day operations and support services of the American Bar Association’s Chicago facility encompassing a wide range of financial and operational functions. Core duties include coordinating operational logistics, handling all shipping and receiving activities, and ensuring the accuracy and upkeep of the department’s digital communications. Together, these responsibilities help maintain smooth, efficient operations across the department and support the broader needs of the organization. Additional duties include supporting facilities functions by assisting staff with building service requests and coordinating in house meetings.

Requirements

• Possession of a high school diploma or GED.
• At least two years’ experience working in a general office setting that included - data entry, filing and records reconciliation.
• Previous experience using an intermediate skill level within Microsoft Excel, Word, and Outlook.

Responsibilities

• Coordinates processing, and verification of department chargebacks using invoices and other supporting documentation.
• Handles procurement tasks in compliance with ABA competitive contract and financial policies and coordinates work and services with external vendors, building management, and internal teams.
• Assists organization in the research of complex shipping/mail transactions and responds to inquiries.
• Oversees the internal mail delivery and tracking procedure for the Chicago facility.
• Responsible for coordination of in house catering, meeting support, and event logistics, as needed and requested by departments throughout the ABA.
• Responsible for completing local safety inspections, identifying hazards, and assisting with addressing compliance steps in accordance with facilities standards.
• Maintains and update digital communication and information pages for the department.
• Assist with Annual and mid-Year meeting logistics if required.
• Performs additional related duties, as needed.

Benefits

• 401(k)
• medical
• dental
• vision
• flexible spending accounts
• health spending accounts
• supplemental life and disability insurance
• prepaid legal programs
• a complimentary membership to the American Bar Association, which offers additional benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED