Facilities Associate, Houston

Phillips 66 • Houston, TX

3d

About The Position

As a Facilities Associate, you will support corporate facilities management operations by overseeing the internal facilities work order system, coordinating office moves, assisting with space planning and workplace design. This role collaborates with internal departments, vendors, and facility teams to ensure efficient workplace operations, accurate space utilization, proper fleet oversight, and timely completion of facility service requests. The position also provides operational support to the loading dock, mailroom, and building services functions as needed.

Requirements

• Legally authorized to work in the job posting country
• High school diploma or GED equivalent
• 3 or more years of experience in a services, maintenances, or operations role
• Intermediate level of proficiency in Microsoft Office: Word, Excel, PowerPoint, and Outlook
• Working knowledge of SAP

Nice To Haves

• Bachelor’s Degree
• 5 or more years of experience in a services, maintenances, or operations role
• Working knowledge of space planning and commercial building operations
• Excellent time management skills with a strong sense of urgency
• Demonstrates a proactive approach to problem solving and prioritization of workload
• Receptive to fluid environment
• Familiar with OSHA safety standards
• Attention to detail
• Ability to work off hours to support high demand work periods
• Ability to manage several contractor activities simultaneously
• Ability to work well independently and in a team environment
• Strong collaboration, communication, and interpersonal skills

Responsibilities

• Oversee and coordinate the internal facilities work order system, ensuring service requests are reviewed, prioritized, and assigned to the appropriate facilities teams or vendors.
• Monitor work order progress and completion to ensure service levels, timelines, and operational standards are consistently met.
• Coordinate office moves, departmental relocations, and workspace reconfigurations across the facility.
• Support Facilities Management (FM) operations by assisting with building services, workplace readiness, and daily facility operations.
• Assist with corporate space planning by maintaining seating plans, departmental layouts, and workspace utilization data.
• Update facility floor plans, workstation layouts, and office configurations.
• Coordinate furniture installations, workstation setups, and workspace adjustments in alignment with corporate workplace standards.
• Provide operational assisting with logistics coordination, package handling, and delivery processes when needed to ensure smooth facility operations.
• Assist with building services operations including janitorial coordination, vendor access, and general facility support as required.
• Serve as a liaison between employees, leadership, vendors, and contractors to coordinate facility and fleet-related requests and operational needs.
• Ensure vendors and contractors comply with company safety policies, workplace standards, and facility procedures.
• Maintain documentation related to space planning, move coordination, work orders, fleet activities, and facility operations.
• Support facility improvement projects, workplace optimization initiatives, and operational efficiency efforts.

Benefits

• Annual Variable Cash Incentive Program (VCIP) bonus
• 8% 401k company match
• Cash Balance Account pension
• Medical, Dental, and Vision benefits with an annual company contribution to a Health Savings Account for employees on HDHP
• Total well-being programs and incentives, including Employee Assistance Plan, well-being reimbursement, and backup family care services

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees