Facilities Coordinator Summer 2026 Intern

JLL • San Jose, CA

1d • Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. About JLL Work Dynamics: Work Dynamics at JLL offers comprehensive workplace solutions designed to optimize the productivity, efficiency, and employee experience within organizations. Combining data-driven insights with innovative technologies, Work Dynamics assists businesses in creating tailored workplace strategies that align with their unique goals and objectives. By leveraging JLL's expertise in workplace strategy, space planning, change management, and workplace technology, the Work Dynamics team brings together the physical, digital, and cultural aspects of the workplace to drive employee satisfaction, collaboration, and overall business success. What the job involves: We are currently seeking a Summer Intern in Facilities Management to join our team. In this role, you will learn vendor relationship management, work order coordination, and client service delivery within commercial real estate operations. As a Summer Intern in Facilities Management at JLL, you will:

Requirements

• Actively pursuing a bachelor's degree, with 2-3 years completed majoring in business, facilities management, or related field
• Strong communication and interpersonal skills for vendor and client relationship management
• Detail-oriented with ability to track multiple work orders and coordinate schedules
• Interest in facilities management and commercial real estate operations
• Proficiency in Microsoft Office Suite and ability to learn facility management software systems
• Permanent US work authorization required.

Responsibilities

• Vendor Management: Provide management services for all subcontracted and managed service suppliers ensuring services are delivered consistently with agreement terms
• Work Request Coordination: Assist with receiving and dispatching of work requests to vendors, landlords, or other service providers
• Maintenance Scheduling: Assist with the coordination and scheduling of maintenance activities
• Third-Party Vendor Coordination: Manage and coordinate work with 3rd party vendors, including tracking work order completion, vendor and client follow up, and reviewing subcontractor invoices
• Compliance and Quality Assurance: Ensure all site management and operations practices follow company, Master Service Agreement (MSA) requirements, and client standards
• Communication and Escalation: Communicate and escalate with appropriate parties (client, vendors, etc.) as needed and cultivate trusted working relationships with client representatives and service providers
• Meeting Leadership: Coordinate, support and lead meetings with service providers and other stakeholders

Benefits

• JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
• Some of these benefits may include:
• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

What This Job Offers

• Career Level: Intern