Facilities Coordinator
About The Position
Assisting as an onsite Facilities Coordinator at the Indianapolis location. DAILY TASKS Primary responsibility: Sort and distribute inbound mail/packages Assist with conference room setups Sort and distribute inbound mail/packages Clean up and restock kitchen areas with sodas, food items, and supplies. Badging: Create badges for new employees, deactivate badges for terminated employees, track temporary badge usage. Assist with general facilities requests JIRAs - complete/close for new hire and term (Facilities subtask) Advise employees on facility issues, practices/policies Escorts facility vendors WEEKLY TASKS Replenish standard office supplies in cabinets (order special supplies from Staples, Amazon, CDW, etc.) Restock copy paper at copy machine locations weekly. Order/replenish FedEx shipping supplies Name plates - print, assemble and distribute Cleans workstations after terminations/before new hires start Purge kitchen fridges of perishable items. INFREQUENTLY Coordinate 1st Floor Conference Room reservations. Assisting with employee events as needed Emergency response team member Desk keys – organize and reorder for site Adhoc projects
Requirements
- 2+ years prior related experience
- Must be able to lift at least 40 lbs
Nice To Haves
- Intermediate software skills in Microsoft Outlook, Word and Excel
- Excellent organizational and customer service skills
- Self‐motivated, confident work style
- Ability to work with little or no supervision, with demonstrated initiative, flexibility, team work, maturity under pressure, and ability to anticipate and resolve problems before they escalate.
- Detail oriented
- Excellent interpersonal skills, exceptional listening skills
- Demonstrated ability to be reliable and follow through
- High standards of quality and personal integrity
- Team player with good sense of humor!
Responsibilities
- Sort and distribute inbound mail/packages
- Assist with conference room setups
- Clean up and restock kitchen areas with sodas, food items, and supplies
- Create badges for new employees
- Deactivate badges for terminated employees
- Track temporary badge usage
- Assist with general facilities requests
- Complete/close JIRAs for new hire and term (Facilities subtask)
- Advise employees on facility issues, practices/policies
- Escort facility vendors
- Replenish standard office supplies in cabinets (order special supplies from Staples, Amazon, CDW, etc.)
- Restock copy paper at copy machine locations weekly
- Order/replenish FedEx shipping supplies
- Print, assemble and distribute name plates
- Clean workstations after terminations/before new hires start
- Purge kitchen fridges of perishable items
- Coordinate 1st Floor Conference Room reservations
- Assist with employee events as needed
- Emergency response team member
- Organize and reorder desk keys for site
- Adhoc projects
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
