Facilities Coordinator

Planned Parenthood of Greater New York • New York, NY

1d • $25 - $25 • Onsite

About The Position

Assist Facilities leadership in maintenance and repairs, and in coordinating housekeeping. Purchase shipping supplies and office supplies for Facilities department. Assist in processing all incoming and outgoing mail in Corporate Headquarters location. Work within a team environment and independently. Requires availability and coverage during non-work hours in an emergency or as-needed basis. Requires capability of traveling to all NYC locations, and being on-call 24/7 using agency cell phone.

Requirements

• High School diploma or GED
• Professional knowledge may be obtained through formal education and/or through work experience
• Requires three (3) years of related and/or applicable experience in facilities support or mail processing
• Ability to communicate effectively and in a non judgmental manner or attitude
• Able to work within a team setting
• Ability to read, write and do arithmetic
• Remedial computer skills
• Well organized, and able to optimize the use of space and equipment while reducing operating costs
• Excellent customer service and communication skills
• Ability to use power tools.
• Ability to work in team settings and work independently.
• Ability to multi-task.
• All staff who interact with patients and clients are required to meet the Department of Health medical requirements of an annual tuberculin test (PPD) and physical.
• Must provide proof of COVID-19 vaccination or acceptable exemption.
• Annually must provide proof of Flu vaccination or waiver.
• Proof of immunization or immunity to certain communicable diseases (including influenza during the flu season and Covid-19) and testing for tuberculosis. These certifications are required by the NYC DOHMH Health Code, NYSDOH and OSHA.

Responsibilities

• Coordinate and monitor building repair service calls, i.e. boiler, sprinkler, standpipes, water heater, chiller and water pumps, elevators, packaged air conditioners and HVAC systems, etc.
• In the absence of the Manager of Facilities during call-outs and vacation assume responsibility over Facilities department. Log repairs and record issues using the work-order system. Prioritizes repairs in conjunction with Manager of Facilities.
• Assist in escorting Facilities vendors performing work at NYC locations.
• Works effectively with volunteers, trainees and temp agency personnel. Must work together and collaboratively within Facilities / Support Services team.
• Performs other educational and experience related duties as required.
• Handles the receiving, delivering and processing shipments.
• Receives and distributes freight packages from carriers such as UPS, FedEx and other small motor freight deliveries.
• Process packages for overnight delivery and special handling through UPS, FedEx and USPS.
• Maintain logs and paperwork for follow up and tracking purposes.
• Process all incoming and outgoing mail at PPGNY Corporate Headquarters, including interoffice and misdirected mail
• Prepare documents and other items for shipping, including shipping labels for third-party IT vendors
• Prioritize and respond to emergent situations, analyze and take appropriate action which may include outsourcing the work
• Builds and maintains positive, quality relationships with customers, both internal (colleagues) and external (patients, clients, donors etc)
• Demonstrates commitment to exceeding customer expectations at every opportunity
• Responds positively to customer concerns and demonstrates effective problem solving skills
• Consistently interacts positively with internal and external customers
• Always wear a PPGNY identifying name tag when working

Benefits

• Generous PTO and holiday schedule
• Medical, dental and vision coverage options for you and eligible dependents
• FSA, HSA, Commuter pre-tax reimbursement funds
• Short- and Long-Term Disability, Free Basic Life and AD&D
• 401(k) Retirement Plan with Safe Harbor contributions after 1 year of employment

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED