Facilities Operations Assistant
About The Position
St. Luke's is proud of the skills, experience and compassion of its employees. The employees of St. Luke's are our most valuable asset! Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient's ability to pay for health care. The Operations Assistant assists in the operations of the Engineering Department by providing clerical assistance to the Director of Facilities, including but not limited to work order processing, data entry into preventative maintenance program, distribution of work orders, generation of reports, purchasing of materials, contacting contractors and record keeping.
Requirements
- Requires skilled typing, use of Microsoft Excel, service request software and ability to operate office equipment.
- Occasionally requires lifting, carrying, pulling and picking up objects weighing up to 25 pounds. Rarely lifts up to 50 lbs.
- Occasional stooping, bending and reaching above shoulder level.
- Required: High school diploma.
- Required: Experience with personal computers, databases, word processing and spreadsheets.
Responsibilities
- Prepares a wide variety of emails, reports and records associated with the Department’s operation.
- Obtains purchase orders.
- Sets up and maintains engineering files and drawings.
- Responds to emergency calls following established protocols.
- Assists the Director of Facilities with projects as assigned.
- Answers telephones, screen calls, take messages and provides information according to established policies.
- Handles incoming and outgoing mail; sort and prioritize.
- Answers routine inquiries and drafts correspondence.
- Maintains established department policies, procedures, objectives, quality assurance, safety, environmental and infection control manuals.
- Assists in maintenance and care of department equipment and supplies.
- Operates radios and communicates with maintenance and security personnel as necessary.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
