Facilities Representative - Huck Institutes of the Life Sciences

Penn State University • University Park, IL

9d

About The Position

Make an impact where Science and infrastructure meet! The Huck Institutes of the Life Sciences is seeking a detail-oriented and service-driven Facilities Representative (Professional/Intermediate Professional Level) to serve as a key liaison for facilities operations that support cutting-edge, interdisciplinary research. This role is ideal for someone who enjoys problem-solving, coordinating projects, and working collaboratively to ensure safe, efficient, and well-maintained spaces for our research community. As a Facilities Representative, you will be the primary point of contact for facilities-related needs within assigned buildings, helping to coordinate maintenance, renovations, safety initiatives, and space planning. You’ll work closely with University partners such as the Office of Physical Plant (OPP), Environmental Health & Safety (EHS), and Procurement, while supporting faculty, staff, and students in a dynamic research environment.

Requirements

• Conflict resolution and stakeholder engagement
• Basic project coordination
• Crisis and risk awareness
• Regulatory and safety compliance support
• Strong organizational skills and attention to detail
• Ability to follow standard procedures and manage multiple routine tasks
• Clear written and verbal communication skills
• A collaborative, customer-focused approach
• Associate Degree
• No prior relevant work experience required; previous relevant work experience accepted in lieu of education.
• None
• Associate Degree
• 2+ years of relevant experience; or an equivalent combination of education and experience accepted
• None

Responsibilities

• Serve as liaison with OPP for maintenance, repairs, and alterations, including monitoring work and resolving building issues
• Support preventive and routine maintenance planning, energy conservation efforts, and facilities renewal initiatives
• Assist in maintaining safe, clean and functional lab spaces including scheduling preventative maintenance with outside contractors
• Maintain awareness of and assist with regulatory and University compliance requirements
• Act as a contact for safety-related matters, including hazardous and infectious waste procedures as assigned
• Coordinate facility access and security and maintain equipment inventories and records
• Processing payment documentation related to p-card purchases
• Maintain accurate project files, space data, and facilities records
• Represent the unit on University-wide initiatives and committees (e.g., parking, safety)
• Communicate clearly with internal customers and team members to ensure timely, effective service
• Contribute to continuous quality improvement efforts for facilities operations

Benefits

• Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being.
• In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time.
• One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree