Facilities Specialist

VITAS Healthcare•Miramar, FL

8d•Hybrid

About The Position

The Facilities Specialist is responsible for assisting with all property maintenance issues as well as small construction/leasehold improvement projects. Must be able to work Monday through Friday 8am- 5pm, in our Corporate Miramar, Florida office. Hybrid schedule. Receive, assess and take action to coordinate staff or vendor activities to resolve property management issues and Program and IPU maintenance requirements for corporate and program offices. Manage small scale projects (less than 5K); plan, budget, and schedule facilities modifications including cost estimates, bid sheets, layouts, and contracts for construction Complete special projects as assigned by management Assist PM’s in scheduling and coordinating vendors and contractors as required by projects after appropriate authorization of expenditure is approved. Review and validate vendor invoices prior to presentation for approval as they pertain to any maintenance related items. VITAS® Healthcare is the nation’s leading provider of end-of-life care, and has the resources and expertise to support your personal and professional growth. As a member of the VITAS team, you’ll find fulfillment working for a people-focused organization dedicated to making a difference in the lives of others. You will be more than just an employee: You will be counted on as an expert in your field, and as a valued team member whose efforts are respected and vital to our hospice mission. All VITAS employees commit to fulfilling their duties and responsibilities with the highest regard for professionalism, collaboration and teamwork, and an eye focused constantly on growth and improvement. We serve with commitment and compassion, and position ourselves for the future by embracing, innovating, and leading change. If you are that person, make your voice heard—find your purpose at VITAS today.

Requirements

Three to five years prior related experience
Ability to work on various assignments simultaneously
Ability to tactfully communicate verbally and in writing with department heads, managers, coworkers and vendors to analyze problems and negotiate resolutions
Working knowledge of computer office applications, internet access, and the ability to navigate within an automated systems as well as a variety of software packages such as Outlook, Adobe Acrobat, MS Project, Excel and Word.
Commitment to internal and external customer service
Ability to travel as required for project relocations
Availability for on-call, weekend and off-hours issue resolution, office relocations or reconfigurations

Responsibilities

Receive, assess and take action to coordinate staff or vendor activities to resolve property management issues and Program and IPU maintenance requirements for corporate and program offices.
Manage small scale projects (less than 5K); plan, budget, and schedule facilities modifications including cost estimates, bid sheets, layouts, and contracts for construction
Complete special projects as assigned by management
Assist PM’s in scheduling and coordinating vendors and contractors as required by projects after appropriate authorization of expenditure is approved.
Review and validate vendor invoices prior to presentation for approval as they pertain to any maintenance related items.