FACILITY COORDINATOR

State of Arkansas • Little Rock, AR

1d

About The Position

The Facility Coordinator is responsible for overseeing the daily operations, maintenance, and logistics of state-owned facilities to ensure they remain safe, functional, and compliant with state and federal regulations. This position plays a key role in scheduling maintenance, managing facility use, coordinating with contractors, and supporting operational efficiency.

Requirements

• Knowledge of facility operations, maintenance procedures, and safety regulations.
• Familiarity with building systems, including HVAC, plumbing, electrical, and security systems.
• Ability to use facility management software and work order tracking systems.
• Understanding of state procurement and contract management processes.
• Strong organizational and time management skills to handle multiple tasks and deadlines.
• Excellent communication and interpersonal skills for coordinating with staff, vendors, and contractors.
• Knowledge of inventory control, purchasing and procurement procedures, and customer service.
• Ability to greet customers and provide information concerning services and functions of the facility.
• Ability to plan, organize, and oversee the work of subordinates and coordinate work activities.
• Minimum of one year of facility management experience.

Responsibilities

• Monitor daily facility operations, ensuring that buildings, equipment, and grounds are maintained in good working condition.
• Assist in scheduling and coordinating preventative maintenance, repairs, and facility inspections.
• Ensure that safety and compliance standards are met, including OSHA, ADA, and environmental regulations.
• Track and report facility issues, ensuring timely resolution through maintenance teams or contractors.
• Supervises staff by interviewing, recommending staff for hire/fire, assigning and reviewing work, counseling, and evaluating the performance of incumbents.
• Assist with inventory management of maintenance supplies and equipment.
• Coordinate facility reservations and space utilization for meetings, events, and department needs.
• Manage facility access, security, and visitor procedures in coordination with relevant departments.
• Assist in developing and enforcing facility policies and guidelines for state employees and visitors.
• Support emergency preparedness by maintaining evacuation plans and emergency contact lists.
• Assist in managing vendor relationships, ensuring timely and cost-effective service.
• Help coordinate contracts for cleaning, landscaping, security, and maintenance services.
• Verify contractor compliance with state procurement policies and service agreements.
• Maintain facility records, including maintenance logs, inspection reports, and service agreements.
• Assist in budget tracking and expense reporting for facility-related expenditures.
• Provide input on cost-saving initiatives and resource allocation to improve efficiency.
• Support procurement of supplies and equipment as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed