Faculty Affairs Coordinator

University of Colorado•Aurora, CO

1d•Hybrid

About The Position

The Department of Surgery is seeking a full time, early career Human Resources professional to support faculty and staff across its eight divisions: Cardiothoracic, GI Trauma and Endocrine, Plastic and Reconstructive, Surgical Oncology, Transplant, Pediatric, Vascular, and Urology Surgery. In this position, you’ll support the Faculty Affairs team by coordinating the key processes that help faculty thrive in the Department. Much of your work centers on the annual Promotion & Tenure cycle, where you’ll help faculty prepare their dossier materials, track deadlines, manage documentation, and ensure submissions move smoothly through each approval step. You’ll regularly collaborate with the School of Medicine Office of Faculty Affairs and maintain accurate records across departmental systems, giving you practical experience with essential HR and academic administration tools. You’ll also assist with faculty appointments and reappointments, prepare official correspondence, and contribute to advisory sessions that help faculty understand expectations and timelines. Beyond Promotion & Tenure, you’ll assist with the Faculty Mentorship Program by maintaining program infrastructure, and coordinating Faculty onboarding activities. You’ll help align HR processes with Faculty Affairs needs, gaining exposure across both functions while ensuring faculty receive organized, reliable support.

Requirements

Bachelor's degree from an accredited institution.
Intermediate Professional
Bachelor's degree from an accredited institution and 1 year of professional experience in HR or related field
A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year for year basis.
Applicants must meet minimum qualifications at the time of hire.
Proven ability to manage sensitive information with discretion and to exercise sound judgment.
Ability to analyze, interpret, and evaluate a broad range of laws, rules, and regulations in order to exercise good judgment in applying them to human resource challenges.
Knowledge of the professional standards, concepts, and practices of recruitment and selection, employee relations, or organizational development and human resource policy.
Ability to communicate effectively, both in writing and orally, including public speaking.
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
Thorough knowledge of current management and leadership methods and best practices.

Nice To Haves

Experience supporting Faculty Affairs functions in an academic medical center or higher education environment.
Demonstrated experience with complex HRIS systems (e.g., HCM/PeopleSoft, Smartsheet) and experience managing data-heavy processes with accuracy

Responsibilities

Coordinating key parts of the annual Faculty Promotion & Tenure cycle, including supporting faculty with dossier preparation, tracking deadlines and progress, collaborating with the School of Medicine Office of Faculty Affairs, and tailoring guidance to individual faculty needs.
Creating and tracking documentation and correspondence, including drafting official letters, preparing forms, sending reference request letters, and uploading materials to Shared Folders and Interfolio.
Tracking workflow steps, submissions, and approvals using tools such as SmartSheet, ensuring accuracy and timely completion.
Participating in advisory sessions to help faculty understand requirements, timelines, and process expectations.
Maintaining and updating faculty information across departmental systems and databases.
Supporting administrative appointment and reappointment processes for faculty.
Coordinate with the HR Operations team to align efforts for faculty appointments, reappointments, and new hire orientation.
Collaborate with the People & Operations Manager and Director of Operations to enhance systems and streamline processes.