Faculty Services Specialist

Valparaiso University • Valparaiso, IN

6d • $44,000 - $46,000

About The Position

This position supports the University in the hiring and ongoing employment needs of faculty and supports the Provost's office with event planning, communication, budget, and scheduling as needed.

Requirements

• Bachelor's degree
• Three-plus years in an academic office and/or hiring experience preferred
• Strong interpersonal and communication skills, including the ability to work effectively with a wide range of constituencies in a diverse community with diplomacy
• Writes in a precise, well-organized manner using appropriate vocabulary, grammar, and spelling
• Experience working with spreadsheets (Google and Excel), and strong attention to detail
• Strong organizing and coordinating skills
• Experience with multi-unit coordination
• Conflict resolution and/or mediation skills
• Intermediate word processing, spreadsheet, and data entry skills
• Ability to maintain strict confidentiality of sensitive matters and documents
• Ability to identify opportunities to improve existing practices; willingness to explore alternatives; adaptability
• Strong service orientation
• Ability to foster a cooperative work environment
• Ability to use independent judgement and to manage and impart confidential information
• Experience with hiring and other human resource functions

Responsibilities

• Assists with the processing, evaluation, and development of initial and ongoing faculty appointment letters and faculty services processes for all full-time and part-time faculty.
• Maintains and organizes all endowed professorships and coordinates annual impact reports with Advancement.
• Assists the deans with the hiring process as necessary, including corresponding with candidates.
• Updates and maintains central database records for faculty in Colleague and/or Scholarly.
• Maintains faculty qualifications documentation per HLC guidelines.
• Serves as liaison for faculty employment with Human Resource Services and Payroll.
• Serves as liaison for academic departments and colleges for the sabbatical, tenure, and promotion process.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level