Field Office Coordinator

Tutor Perini Corporation•Carrollton, TX

About The Position

An Operations Field Office Coordinator’s primary responsibility is to provide and coordinate administrative support services, including direction of administrative duties for specific persons (i.e. Operations executive/office) while maintaining the highest level of confidentiality. Perform all essential functions and responsibilities in accordance with the company’s values and beliefs and in alignment with Fisk’s policies. Responsible for following all company policies related to the position. As a Field Office Coordinator at Fisk Electric, reporting to Vice President of Operations, you will have the opportunity to:

Requirements

High school diploma or GED required.
Minimum of 2 years secretarial and administrative experience with research responsibilities.
Working knowledge of business procedures, letter and report formats and arithmetic.
Ability to type 65-70 WPM accurately and take dictation.
Must be proficient in the use of computer systems, word-processing, and spreadsheet applications.

Nice To Haves

Previous experience and knowledge of the construction industry preferred.

Responsibilities

Provide accurate, timely and efficient word processing support in creating contract documents, correspondence, transmittals and internal memoranda.
Handles confidential matters with sensitivity and protect access to those with a need-to-know.
Setup and maintains filing systems that facilitates quick identification and retrieval of documents and information. This includes the timely distribution of documents to the Operations files, job sites and Accounting.
Work closely with the jobsite contact(s), corporate payroll to verify attendance, hours worked, accuracy of the field time on a weekly basis
Work with Superintendents to help coordinate field personal to jobsites.
Collaborate with Project Managers to coordinate field activities and provide system production reports, ensuring timely updates and accurate information within the system
Work with Project Managers to review and process applicable project costs for monthly billing
Maintain the field office services and supplies for the jobsites and place order through Amazon to replenish.
Act as liaison for executive and others, such as other departments, external contacts, clients, etc. Such liaison may be required to arrange meetings, clarify and resolve problems, coordinate work, maintain harmonious working relationship and public relations, etc..
Oversee and/or professionally processes day-to-day administrative items (i.e. expense reports, supply requisitions, personnel transactions forms, operating budgets, etc.) per supervisor’s authorization.
Prepare special reports, studies, statistical analysis, brochures, etc. per request. Such items would usually require research, development and/or interpretation of data and be performed with little supervision or instruction.
Responsible for continuously expanding and updating professional knowledge and honing training skills in order to enhance individual and team innovation and productivity.
Work hand in hand with various clients on job performance, close out documents etc.
Perform safety administrative duties, not limited to, but including the maintaining of safety records and logs, coordinating and sometimes conducting safety training classes
Assist with completing and submitting incident investigation reports, coordinating safety committee meetings, preparing agendas
Tracking action items, assisting with administration of insurance claims, assisting with creating and submitting contractor safety prequalification documents, attending training courses to obtain additional credentials to support the safety department.
Administrating and supporting the Company’s drug testing program, administering the Company’s safety credentialing platform and maintaining personnel safety records, administering and maintaining employee driver qualifications
Assisting with occupational medical case management and care coordination, issuing purchase orders and maintaining inventory of personal protection equipment, assisting with administration of fleet GPS program.
Perform additional assignments per supervisor’s direction.