Field Operations Coordinator

FieldAI•Irvine, CA

2d•Hybrid

About The Position

We are looking for a highly organized and proactive Field Operations Coordinator to support and coordinate the Field Assist supervision program, which provides onsite and remote supervision for robotic deployments across construction sites, oil & gas facilities, and mining environments. This role focuses on coordinating hiring, onboarding, training, and ongoing communication for Field Assist resources, while supporting scheduling and logistics for field deployments. The ideal candidate is detail-oriented, people-focused, and comfortable working across operations, HR, and field teams in a fast-paced startup environment.

Requirements

Proactive and self-directed
Structured and process-oriented
People-focused and empathetic
Comfortable providing constructive feedback
Able to build trust with early-career team members

Nice To Haves

Experience working with interns and contractors
Familiarity with workforce planning or resource allocation
Experience in a technical, engineering, robotics, or AI-driven environment
Experience with timesheet systems and workforce tools
Basic understanding of field deployments or customer-facing operations

Responsibilities

Hiring & Onboarding Support
Coordinate intern and contractor hiring logistics (scheduling interviews, collecting documentation, liaising with HR and recruiting)
Manage onboarding processes including documentation, system access, and equipment coordination
Deliver structured onboarding sessions and initial training material
Maintain onboarding checklists and ensure compliance requirements are completed
Field Team Coordination
Conduct regular sync calls with interns and contractors to track progress, address challenges, and ensure alignment
Serve as the primary point of contact for deployment-related administrative matters
Escalate field concerns appropriately and ensure timely follow-up
Maintain deployment staffing trackers and availability schedules
Performance & Feedback Management
Provide structured - feedback to interns and contractors
Collect upward feedback and summarize insights for leadership
Help monitor performance and identify training or support needs
Support performance documentation and evaluations
Timesheet & Administrative Oversight
Review and approve timesheets in coordination with project leads
Ensure accuracy of hours logged against deployments
Track utilization and contractor allocation
Coordinate with Finance/HR on payroll-related questions
Training & Process Improvement
Help develop and maintain training documentation and playbooks
Coordinate ongoing training sessions for field resources
Identify operational gaps and propose process improvements
Standardize communication, reporting, and tracking systems