FINANCE & ACCOUNTING DIRECTOR I - SES - 64028095

State of Florida • Tampa, FL

9d • $55,000 - $70,000 • Onsite

About The Position

This is an independent administrative position within the Finance and Accounting Office that works under the supervision of the Financial Administrator of the Florida Department of Health- Hillsborough County (FDOH-HC). The incumbent in this position directly supervises five staff members in the finance & accounting sections of budget, accounts receivable and accounts payable. This is administrative accounting work directing, planning and organizing the fiscal and accounting functions in a large-sized diversified and comprehensive accounting program.   The incumbent will spend a major portion of time communicating with, motivating, training and evaluating employees and their duties. This position is also responsible for the development, implementation and maintenance of the Department's Approved Operating Budget (AOB).

Requirements

• Ability to effectively communicate with various levels of organization.
• Knowledge of accounting or auditing principles, practices and procedures.
• Knowledge of program planning and evaluation techniques.
• Knowledge of the methods of data collection.
• Knowledge of the principles of budget preparation and administration.
• Ability to investigate, review, analyze and evaluate data.
• Ability to prepare and administer budgets.
• Ability to develop, understand, interpret and apply laws, rules, regulations, policies and procedures.
• Ability to conduct short range and long-range project planning studies.
• Ability to write technical accounting and auditing reports.
• Ability to identify, analyze, and review accounting system requirements.
• Ability to develop and conduct training programs based on department’s needs.
• Ability to analyze workflow and implement changes.
• Ability to apply technical innovations to existing systems.
• Ability to establish and maintain effective working relationships.
• 3 or more years of professional Management/Supervisory work experience (hiring, developing performance plans, conducting performance appraisals, planning and directing their work, approving leave, and taking disciplinary action as appropriate).
• 5 or more years of Customer Service experience.
• 3 or more years of work experience in Accounting/Bookkeeping.
• 2 or more years of work experience in Budget Management.
• Proficiency in MS Office suite products, especially Excel & Word.
• Valid Florida driver’s license

Nice To Haves

• Bachelors degree in Accounting or MBA (from an accredited college, or university). (Transcripts/Diploma will be required at time of interview).
• Knowledge and/or Experience working in FLAIR (Florida Accounting Information Resource System)
• Knowledge and/or Experience working in FIRS (Financial and Information Reporting System)
• Knowledge and/or Experience working in AOD (Ariba-On-Demand)
• Knowledge and/or Experience working in STMS (Statewide Travel Management System)
• Notary Public Commission.

Responsibilities

• Directly supervises staff in Budget, Accounts Receivable and Accounts Payable.
• Plans workloads, workflows, deadlines, work objectives and time utilization with employees.
• Manages and implements Florida Department of Health, Division of Administration, policy and procedures as they relate to personnel issues such as recruitment, performance evaluations, monitoring and approval of leave and attendance, makes recommendations for promotions and or special recognition and administer disciplinary actions.
• Coaches and mentors staff as well as provide guidance and direction toward departmental goals and objectives.
• Accurately assesses the efficiencies and deficiencies of operational process.  Follows the guidance of the Performance Management Council (PMC).  Achieves positive performance results.
• Provides a proactive, systematic method to collect, track, report, and improve customer satisfaction.  Models resonant leadership.
• Supervises the reconciliation of Department records to State Comptroller account ledgers for both expenditures and revenues within the established time frame.
• Oversees research and handles expenditure inquiries, vendor inquiries, and processes internal adjustments.
• Acts as the lead liaison between the State Comptroller and the Florida Department of Health-Hillsborough County.
• Responsible for managing local accounts, under local and state directives.
• Prepares annual financial statements.  Oversees the Cash Management System, processes payroll reallocations and maintains data warehouse (electronic storage of deposits and disbursements).
• Maintains Collocated Matrices.
• Prepares Medicaid Cost Report and processes quarterly budget amendments. Gathers and consolidates responses from Program Managers to complete annual Internal Control Questionnaire.  Prepares and submits annual Schedule of Expenditures of Federal Awards (SEFA) report.
• Completes financial portion of the standard contract review form based on available funding sources.
• Maintains Financial Information Reporting System (FIRS). Prepares the department's annual legislative budget request which includes, but is not limited to, regularly analyzing budgets, making recommendations about corrections and ensures that deadlines are adhered to.
• Oversees the training of Finance and Accounting staff on accounting / fiscal procedures, preparation of travel reimbursement forms, contract payments and all disbursements through Ariba-On-Demand (AOD).
• Controls and coordinates the custody of assets.
• Provides and maintains training to Program / Department Managers and appropriate staff pertaining to accounting codes, budget spreadsheets and overall fiscal and budget policy, processes and procedures.
• Oversees the production, distribution and filing of all financial reports.
• Provides various requested adhoc reports and/or inquiries into the accounting system to prepare budget and financial analysis.
• Serves as the supervisor for a contract manager and monitors compliance with the mandatory requirements in Sections 287.057(13) and 215.422, F.S. as needed.  Serves as a contract manager as required by Section 287.057(13), Florida Statutes (F.S.) for program/division/county health department as needed.

Benefits

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions
• Flexible Spending Accounts;
• Tuition waivers;

What This Job Offers

• Job Type: Full-time
• Career Level: Director
• Number of Employees: 1,001-5,000 employees