Finance Administrator

G&A Partners•Humble, TX

5d•Onsite

About The Position

For over 25 years, G&A Partners has been helping entrepreneurs grow their businesses, take better care of their employees, and enjoy a higher quality of life by providing proven HR solutions and technology. G&A Partners' client is currently seeking a Finance Administrator to join its team in Humble, TX. The Finance Administrator is responsible for the day-to-day financial operations of the Church, ensuring accuracy, transparency, compliance, and stewardship. This role oversees payables, payroll validation, vendor management, benefits administration, reconciliations, reporting, and budget support while maintaining strong internal controls and documentation standards. The Finance Administrator serves as a key partner to the Chief Operating Officer (COO), Trustees, ministry leaders, employees, vendors, and donors in ensuring financial integrity and operational excellence.

Requirements

Requires a bachelor’s degree in Accounting, Finance, or a related field preferred.
Must have a minimum of 3-5 years of accounting or church finance experience.
Knowledge of nonprofit accounting principles preferred.
Must demonstrate excellent customer service skills at all times and a high level of integrity.
Must possess the following skills: exceptional communication and relationship-building skills, highly organized and detail-oriented, strategic planning, multitasking, leadership, time management; proficiency in Microsoft Office Suite (advanced formula usage in Excel), experience with payroll systems and vendor management, strong understanding of internal controls, and experience working with third-party payroll or HR providers.
Must possess core competencies: financial accuracy, process discipline, governance mindset, systems and automation awareness.
Must possess cultural competency and familiarity with Black church values and community engagement.
Must demonstrate the ability to receive instruction, interpret it, develop a plan of action, and communicate to necessary parties.
A self-motivated person who can effectively work independently without supervision and produce results.
Ability to anticipate challenges and develop proactive solutions.
A deep understanding and commitment to the vision, mission, and values of the church.
A value innovative thinker with the ability to drive change and achieve results.
Must demonstrate agility, adaptability, and a high capacity to solve problems in a high-capacity work environment.

Responsibilities

Pray for Senior Pastor, ministerial and administrative staff, and Church family.
Supports church in financial endeavors (tithes and offerings, etc.).
Be early and prepared for all scheduled and vital meetings.
Establish and foster exemplary relationships with 1st Family, Staff/non-staff workers, church membership, business partners, and the community.
Perform other duties as assigned, including by the Senior Pastor.
Manage vendor onboarding, W-9 collection, and contract documentation.
Process invoices (30-day cycle) and ensure proper coding.
Oversee purchase request workflow (employees, trustees, ministries).
Maintain vendor house accounts (e.g., Office Depot, Lifeway, pest control, floral, signage vendors).
Ensure separation of duties between request, approval, and payment.
Maintain a recurring payment schedule (subscriptions, utilities, loans).
Monitor credit card usage and reconcile monthly statements.
Identify opportunities for automation and hybrid processes.
Maintain approved vendor list and contract expiration tracker.
Validate payroll prior to submission.
Review timekeeping submissions.
Confirm salary, part-time, contract, and 1099 classifications.
Validate deductions (benefits, retirement, taxes).
Review PTO balances and payroll adjustments.
Maintain payroll calendar and approval deadlines.
Coordinate W-2 and 1099 issuance annually.
Ensure proper documentation of employee contracts and compensation changes.
Support quarterly payroll audit reviews.
Manage employee enrollment and changes (medical, dental, vision, retirement, life insurance).
Coordinate benefits with HR partner.
Maintain benefits eligibility roster.
Ensure proper payroll deduction alignment.
Support annual benefits renewal process.
Provide employees with documentation as needed.
Oversee recording and reconciliation of contributions (online and in-person).
Coordinate with the Count Team for deposit verification.
Reconcile donation entries to bank deposits.
Ensure proper designation tracking.
Maintain donor records for annual contribution statements.
Support year-end donor statement preparation.
Perform monthly bank reconciliations.
Reconcile credit card accounts.
Maintain general ledger accuracy.
Ensure dual-control financial review procedures.
Validate designated vs unrestricted funds.
Monitor loan/debt schedules.
Maintain fixed asset tracking.
Ensure audit-ready documentation.
Assist in development of annual operating budget.
Prepare department-level budget worksheets.
Support revenue forecasting (historical trend analysis).
Prepare cash flow projections (6–12 months rolling).
Monitor budget vs. actual variances.
Provide monthly variance analysis to the COO.
Document financial assumptions clearly.
Maintain formula-based, reproducible budget models.
Prepare weekly financial snapshot reports.
Prepare monthly financial reports.
Prepare quarterly Trustee reporting (Budget vs. Actual).
Provide an annual financial summary for the congregation.
Maintain a reporting calendar (weekly, monthly, quarterly, annually).
Support audit and compliance reporting as required.
Identify 20% of financial processes that yield 80% of operational impact.
Recommend automation or hybrid workflow improvements.
Maintain written SOPs for: Budgeting Payroll validation Accounts payable Weekly cash flow reporting Count Room reconciliation
Ensure no single-point-of-failure in financial systems.
Maintain version-controlled budget files.
Prepare and submit detailed operational reports to the COO.
Identify bottlenecks and propose solutions to improve efficiency.
Provide insights and recommendations based on data analysis.