Finance and Accounting Specialist (Contractor) – POS, Tax & QuickBooks (NY Compliance)

NU3S•New York, NY

9d•Hybrid

About The Position

Nu3s is a flagship, multi-vertical concept combining a Neighborhood Market Café, Touchless Car Wash, Auto Care Center, EV Charging, and Convenience Services under one roof. Our operations span retail, food service, automotive services, and emerging revenue streams, requiring precise financial configuration, tax compliance, and reporting discipline. We are looking for a Contractor engagement for a Finance & Accounting Specialist who can own POS configuration, QuickBooks setup, NY tax compliance, payroll review, and ongoing financial accuracy across our operating entities. This engagement is critical to ensuring end-to-end financial accuracy, from POS transactions to books, payroll, tax filings, and management reporting. You will work closely with IT, HR, Operations and Offshore Accounting team to maintain clean books and audit-ready compliance.

Requirements

5+ years in Accounting / Finance / Bookkeeping
Strong hands-on experience with QuickBooks
Proven experience understanding POS systems (Square, Toast, Clover, Revel, or similar)
Deep understanding of New York sales tax rules
Experience in multi-revenue, retail + service environments
High attention to detail and compliance mindset
Ability to work independently and own outcomes

Nice To Haves

Experience with restaurants, cafés, car washes, or auto repair
Experience handling multiple legal entities
Prior exposure to EV charging, ATM income, or lottery accounting
CPA or EA (not required)

Responsibilities

Guide IT team in POS Configuration & Controls
Configure POS systems in compliance with New York State & NYC sales tax rules
Set up menu-level tax logic across: Dine-in vs Take-out
Café items
C-Store / Convenience items
Car Wash services
EV charging
ATM income
(Phase 2) Lottery sales
Ensure proper tax treatment for taxable vs non-taxable items
Maintain accurate mapping between POS and accounting systems
QuickBooks (QB) Setup & Chart of Accounts (COA)
Design and maintain separate, clean COAs for: NuMW Jamaica LLC (Cafe, Car Wash, EV, ATM, Lottery – phased)
NuAuto Jamaica LLC (Repair Services, Parts, State Inspections - Phase 2)
Configure revenue, COGS, payroll, taxes, merchant fees, and departmental tracking
Update COA as new revenue streams and services are added
Payroll & Bookkeeping Oversight
Weekly payroll review for accuracy and proper allocation
Monthly close activities and reconciliation
Ensure labor costs align with operational departments
Coordinate with HR on employee classifications, payroll codes, and compliance
Reporting & Financial Insights
Generate custom financial and operational reports as needed: Revenue by service line
Tax reports
Payroll vs revenue analysis
Management and investor-ready summaries
Support leadership with ad-hoc financial analysis
Tax Preparation & Compliance
Ensure compliance with: NYS sales tax
NYC local taxes (as applicable)
Payroll taxes
Prepare and/or coordinate monthly, quarterly, and annual tax filings
Maintain documentation for audits and regulatory reviews