Finance and Administration Business Partner

University of Washington Medical Center•Seattle, WA

2d•Hybrid

About The Position

For over 160 years, the University of Washington has been a hub for learning, innovation, problem solving and community building. Supporting this legacy and important public mission — with the goal of making the UW the world’s greatest public university, as measured by positive impact — guides everything we do in University Advancement. Bringing together development; alumni and stakeholder engagement; marketing and communications; and advancement operations, we advance the UW’s impact by developing meaningful connections that foster pride, advocacy and philanthropic support. Alumni and Stakeholder Engagement (ASE), working in a collaborative partnerships with the UW Alumni Association, the UW Retirement Association, and the University Book Store, fulfills its mission to advance higher education in the state of Washington and to support the UW through impactful, broad-based engagement with alumni, students, retirees and friends of the University. This starts with creating a culture of belonging within our organization that values the diverse experiences and expertise of our team members, allowing everyone to thrive and to contribute their unique talents as we strive to achieve our shared goals. Alumni & Stakeholder Engagement has an exciting opening for a Finance and Administration Business Partner. This is a full-time, permanent position. The Finance and Administration Business Partner (FABP) will lead the comprehensive financial administration and operations for the Alumni & Stakeholder Engagement (ASE) organization. Reporting to the Assistant Vice President for Administration & Operations, this position will provide broad fiscal coordination, strategic fiscal and operational planning, and analysis for ASE and its affiliated organizations. This position will lead and oversee the development and management of the University of Washington Alumni Association’s (UWAA) annual $10M+ budget. This role requires the ability to be both a strategic thought partner as well as manage the day-to-day administration and transactional duties for the organization.

Requirements

Bachelor’s degree in Business Administration or similar AND six (6) years of relevant experience in finance, budgeting, accounting and/or unit administration, or related field. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

Nice To Haves

Strong attention to detail.
Proven ability to develop and establish positive and productive business relationships and work collaboratively with colleagues, campus and community partners, volunteer leadership and vendors.
Deep experience with complex stakeholder management.
Ability to communicate clearly and explain technical information in an easy-to-understand manner.
Experience working in higher education, non-profit, and/or the public sector.
Proficiency with databases, financial programs and software, spreadsheets and Microsoft Office Suite.
Ability to travel and attend events, meetings and programs scheduled on evenings and weekends or off-campus.

Responsibilities

Lead and oversee the development and continuous management of UWAA’s annual $10M+ operating budget.
Provide broad fiscal coordination and administration for ASE and the UWAA, ensuring compliance with UW and UWAA financial policies and procedures. This includes: Monthly reconciliation of all staff Procurement Cards and the unit’s Central Travel Account (CTA) card Contract review and coordination Oversight and facilitation of internal funding transfers Management of UWAA corporate credit card Review and approval of travel arrangements for all staff within the unit Invoice payment for Executive Suite and Board of Trustees
Partner with organization leadership on monthly revenue and expense reconciliation and reporting; ensure budgets are on target throughout the budget period; identify and understand budget variances; and elevate significant variances to executive leadership.
Prepare finance and budget reports, presentations and forecasts for the UWAA Board of Trustees and UWAA Executive and Fiscal Governance Committees.
Develop long-range revenue and expense projections and forecasts.
Advise strategies to ensure the effective and efficient use of resources and long-term financial health for the organization.
Lead the UWAA’s annual comprehensive budget development process.
Work with individual program leads on program revenue and expense estimates and make recommendations to executive leadership on strategies to address variances.
In partnership with Assistant Vice President, develop and implement financial procedures, guidelines, and analysis for Ana Mari Cauce Welcome Center facility, to be opened in 2028 and administered through Alumni & Stakeholder Engagement.
Other duties as assigned