Finance Operations & Grant Compliance Coordinator
About The Position
The Finance Operations & Grant Compliance Coordinator supports the Chief Financial Officer (CFO) and Chief Business Officer (CBO) in maintaining strong financial operations, ensuring compliance with Texas Education Agency (TEA) financial requirements, and strengthening internal financial processes. This role is responsible for accounts payable, accounts receivable, deposits, grant compliance monitoring, and supporting budget oversight across the organization. The position plays a critical role in documenting financial procedures, improving internal controls, supporting monthly financial close processes, and ensuring financial reporting timelines that support Charter FIRST accountability standards. The position also assists with grant management, annual audit preparation, and training staff on financial procedures such as purchase order processes. This position is considered Essential Personnel.
Requirements
- Bachelors degree in Accounting, Finance, or related field.
- Strong organizational and financial documentation skills.
- Strong communication skills
- Ability to work collaboratively with CFO, CBO, and department leaders.
Nice To Haves
- Experience supporting financial operations in charter schools, nonprofits, or government organizations preferred.
- Knowledge of FASRG, grant compliance, and TEA Charter First financial requirements preferred.
Responsibilities
- Financial Operations (AP / AR / Deposits)
- Process accounts payable transactions ensuring proper coding, approvals, and documentation.
- Manage accounts receivable including student fees, activity funds, and program revenues.
- Prepare and record deposits and ensure proper reconciliation.
- Maintain vendor documentation and financial records.
- Monitor financial transactions through Skyward Q and MySchoolBucks systems.
- Budget Support & Financial Monitoring
- Assist CFO and CBO in monitoring district budgets for campuses, departments, and scholar organization and sport teams.
- Prepare monthly budget variance reports.
- Track spending against approved budgets.
- Support preparation of monthly budget reports for department leaders.
- Grant Compliance & Monitoring
- Support monitoring of federal and state grant expenditures including Title I, Title II, ESSER, and IDEA programs.
- Ensure expenditures comply with EDGAR, OMB Uniform Guidance (2 CFR 200), FASRG, and TEA requirements.
- Maintain documentation supporting grant expenditures.
- Assist in preparing grant reporting documentation.
- Financial Reporting & Monthly Close
- Assist CFO and CBO with the monthly financial close processes.
- Ensure transactions are entered and reconciled promptly in Skyward Q.
- Support preparation of monthly financial board reports.
- Distribute department budget reports.
- Financial Procedures & Internal Controls
- Assist in developing and maintaining the Finance Procedures Manual.
- Document financial workflows and processes.
- Support improvements to internal controls and financial processes.
- Audit Preparation & Compliance
- Assist CFO and CBO in preparing documentation for annual financial audits.
- Maintain organized financial records supporting audit documentation.
- Support maintaining Charter FIRST financial accountability standards.
- Financial Process Training
- Train staff on finance procedures including purchase order processes.
- Provide guidance to departments on financial documentation and compliance requirements.
- Systems Efficiency
- Skyward Q financial management and reporting
- MySchoolBucks student payments, activity fees, and fundraising
- Microsoft Office
- Adobe Acrobat
- Title Crate
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
11-50 employees
