Finance Specialist

Movement Innovation Collaborative • Los Angeles, CA

1d • $90,000 • Remote

About The Position

The Finance Specialist supports the day-to-day financial operations of Movement Innovation Collaborative. This role manages the flow of financial transactions and documentation across MIC’s finance systems, helping ensure expenses, invoices, and payments are processed accurately and efficiently.
What You’ll Be Doing
The Finance Specialist will be responsible for monitoring expense submissions, processing invoices and payments, maintaining organized financial records, and tracking transaction activity. The role also supports audit preparation and assists the Deputy Director of Finance.
This role is ideal for someone who enjoys working with systems, tracking financial workflows, and helping organizational processes run smoothly.

Requirements

• 2–3 years of experience in nonprofit finance, accounting support, operations, or similar roles involving financial transactions and systems
• Experience working with financial systems such as Expensify, Bill.com, or similar platforms
• Strong organizational skills and attention to detail
• Comfort working with financial documentation and transaction workflows
• Ability to manage multiple tasks and deadlines in a remote work environment
• Strong written communication skills and ability to follow up with staff and external partners
• Interest in supporting organizations working toward social change
• Deep alignment with MIC’s mission, values, and movement-centered approach

Nice To Haves

• Familiarity with nonprofit financial practices and compliance
• Experience supporting remote teams or distributed organizations

Responsibilities

• Support the processing and documentation of financial transactions across the organization.
• Review expense submissions in Expensify for completeness and proper documentation
• Monitor outstanding expense reports and follow up with staff regarding missing receipts or corrections
• Assist staff in troubleshooting expense report and reimbursement questions
• Enter and track financial transactions after receiving documentation from staff
• Support expense management related to staff travel and organizational gatherings
• Maintain organized documentation for expense and reimbursement transactions
• Support vendor and consultant payment workflows.
• Receive and organize vendor invoices
• Enter invoices and prepare payments through Bill.com
• Track invoice approvals and payment status
• Assist with vendor setup and maintain vendor records
• Respond to vendor questions related to payment status
• Maintain organized vendor payment documentation
• Support AP/AR processes
• Help ensure financial records are organized, accurate, and accessible.
• Track payment status for expenses, invoices, and other transactions
• Maintain organized digital files for financial documentation and supporting materials
• Ensure transaction documentation is complete and properly stored
• Support financial recordkeeping needed for reporting and compliance
• Assist with reconciliation support and documentation preparation
• Support preparation for the organization’s annual audit and financial documentation requests.
• Assist with gathering documentation requested by auditors
• Help organize financial records and supporting schedules
• Maintain financial files needed for audit and compliance processes
• Provide coordination and administrative support to the Deputy Director of Finance
• Maintaining organized grant documentation and files
• Assisting with grant payment coordination
• Supporting grant report tracking and reminders when needed
• Assisting with grant-related financial documentation

Benefits

• 100% organization-funded medical, dental, and vision coverage for employees, their spouses or domestic partners, and their children. Coverage begins on the first day of employment.
• Paid Time Off: As a full-time employee, you will receive 15 days of vacation, 12 sick days per year, and a generous paid family leave policy. Accrual of this benefit begins on the first day of employment and becomes available upon completion of the 90-day trial period.
• Paid Holidays: 21 days total, including a 10-day Winter Break overlapping with Christmas and New Year’s Day. Additionally, 4 Floating Holidays will be made available upon completion of the 90-day trial period.
• Retirement Plan: MIC offers a 403b retirement plan. MIC contributes an employer-paid amount equal to 5% of your salary. Vesting for this contribution is immediate. Employees are auto enrolled with a 3% personal contribution rate and may adjust it at any time.
• MIC’s salaries and benefits reflect our commitment to collective care and sustainability. They may evolve as the organization grows, and employees will be updated as changes occur. Additional details will be provided upon hiring.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed