Financial Administration Officer

Urgent Action Fund for Feminist Activism

10d•Remote

About The Position

Urgent Action Fund seeks a results-driven and self-starting Financial Administration Officer to serve as the central hub for all financial operations and primary point of contact for day-to-day finance inquiries. This comprehensive role encompasses full-cycle accounting functions, including accounts payable processing, vendor onboarding, credit card management, and bookkeeping. The ideal candidate will demonstrate expertise in financial reporting, budgeting, regulatory compliance, account reconciliation, and audit support, while analyzing financial data to drive efficiency and inform strategic decision-making. This position bridges cross-team financial operations, ensuring compliance with funder requirements and maintaining accurate financial records across multiple systems and reporting cycles. Our ideal candidate also has a demonstrated commitment to UAF’s vision and values, be comfortable in multinational, multiracial spaces and environments, and will be excited to participate in organizational strengthening initiatives.

Requirements

Accounting degree or 5+ years of nonprofit accounting knowledge & experience, preferably in a social justice or movement philanthropic institution or nonprofit
Proficient in accounting software (QuickBooks) and spreadsheets with a solid understanding of GAAP and internal control procedures.
Pro-technology with experience in API integrations & finance tech tools (e.g. QuickBooks, Expensify, Bill.com)
Audit support experience, preferably in a nonprofit setting
Financial data analysis experience
Demonstrates high attention to detail, integrity, and the ability to work under pressure while meeting deadlines.
Committed to maintaining accurate financial records and contributing to organizational efficiency.
Demonstrates a proactive, solutions‑oriented approach to project management and overall operations by asking questions to gain clarity, anticipating and addressing risks early, and taking initiative to continuously improve systems, processes, and resource use for greater impact.
Demonstrates strong communication, interpersonal, and conflict‑management skills, with the ability to navigate emotional complexity, adapt to changing conditions, work independently or collaboratively, and give and receive feedback effectively in a remote, fast‑growing environment.
Experience with project management with the ability to stay on top of multiple projects: plans backwards, anticipates obstacles, identifies and involves stakeholders appropriately, and uses resources wisely.
Must be able to work both independently and as a collaborative member of various teams.
Experience preparing clear, concise technical documentation including financial reports, data analysis summaries, instructions, and policies and procedural guidelines.
The shared expectations for all staff include alignment with UAF’s organizational values, commitment to equity and inclusion, and adherence to policies and procedures.
Ability to travel domestically and internationally as required up to 15% of the time.
This position is full-time (36 hours per week in a 4-day workweek) and is exempt.
Candidates must be authorized to work in the United States.

Responsibilities

Serve as the first point of contact for day-to-day finance-related queries
Responsible for accounts payable/invoice processing (Bill.com)
Onboards vendors to Bill.com
Lead credit card processing and expense report management
Perform bookkeeping tasks
Address ad hoc finance requests from staff
Liaise and manage consultant relationships as needed
Support the Director of Finance with presenting financial information and updates to staff
Support the Director of Finance with other projects as needed
Support government grant proposals, budgeting, and reporting
Support institutional grant proposals, budgeting, and reporting
Review grant guidelines, contracts, and related compliance requirements to ensure the organization adheres to funding obligations, legal standards, and reporting expectations.
Communication and coordination between teams on expense allocations, grant tracking and reporting
Process bank wire payments (including addressing wire return issues)
Responsible for cash receipts reporting and reconciliation of bank deposits and revenues with Partnerships team
Support annual audit preparations
Support 990 preparation
Support 1099 tax filings
Coordinate with HR staff on reconciliation, payroll, salary deductions, benefits, employee liabilities, etc.
Serve as a liaison and coordinate with the Programs and Partnerships teams as needed
Attend weekly staff meetings focused on and 2 staff retreats per year (one virtual one in-person), participating in conversations about political identity frameworks, racial and intersectional justice.
Attend and participate in supervision meetings
Participate in organization-wide events and initiatives