Financial Administrator-SES - 45000305

State of Florida • Tallahassee, FL

2d • $65,207

About The Position

Department of State Financial Administrator
Division of Administrative Services Bureau of Planning, Budget & Financial Services

Open Competitive

Requirements

• Bachelor's degree or a combination of post high school education and applicable experience equal to four years
• Four years of State of Florida accounting experience in the area of disbursements
• Ability to plan and organize workload, coordinate assignments, and motivate employees in accomplishing the bureau's objectives.
• Ability to effectively communicate both orally and in writing.
• Ability to understand, interpret and apply laws, rules, regulations, policies and procedures.
• Knowledge of generally accepted accounting principles (GAAP).
• Ability to read and develop technical accounting reports.
• Skills in multiple areas of finance and accounting, including revenue management, disbursements and reconciliation

Nice To Haves

• Supervisory or team leadership experience
• Experience with MyFloridaMarketPlace
• Experience processing departmental corrections in FLAIR
• Experience with Yearend processing
• Experience with State Travel Management System
• Experience with FACTS

Responsibilities

• Supervises, trains, and evaluates staff in the Disbursements Unit.
• Oversees and participates when needed in the payment of purchasing card, travel, grants, contracts, leases, MyFloridaMarketPlace (MFMP), interest penalty, journal transfer to state agencies and other miscellaneous payments.
• Monitor all payments to ensure timely posting.
• Reallocates workflow as needed to meet prompt payment objectives.
• Independently handles telephone and email communications with vendors and division staff about the status of invoices and invoice discrepancies.
• Ensures reporting requests are submitted timely to the Department of Management Services, the Department of Financial Services and Bureau Chief.
• Ensures property is recorded properly in the FLAIR Property Subsystem.
• Develops and updates accounting policies and procedures as needed.
• Reviews and updates procedures submitted by staff on a semi-annual basis.
• Ensures an organized set of desktop procedures that fully describes work responsibility is maintained.
• Maintains an electronic and hardcopy of desktop procedures.
• Coordinates requests for insurance of Fine Arts and Museum artifacts with the Department Management Services and the contracted insurance provider.
• Submits requests to the Department Management Services (OMS).
• Performs reconciliations and oversees payments for the Department's Fixed Capital Outlay (FCO) projects.
• Handles requests for expenditure corrections submitted by Financial Services staff and division staff.
• Coordinates the certified forward process and participates in year-end activities as assigned by the Bureau Chief.
• Performs other related duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level