Financial Aid & Scholarships Intern

Brigham Young University – Hawaii

About The Position

The intern will work in a fast-paced, welcoming environment at Financial Aid & Scholarships, and assist with the receiving and processing of sensitive information pertaining to scholarships and federal aid, and applications for the IWORK program, and assisting in the training/dispersing of relevant information via outreach efforts. The Financial Aid & Scholarships Office Intern should have a solid working knowledge of office processes and systems. The candidate should be highly efficient, able to multi-task and able to work through interruptions. This position requires an individual to maintain confidentiality and project a professional image. A strong preference will be given to applicants with proficient English and who are able to fluently speak a language from Oceania and the Asian rim. As an educational institution affiliated with The Church of Jesus Christ of Latter-day Saints, BYU–Hawaii prefers to hire qualified members of the Church in good standing, as authorized under 41 C.F.R. § 60-1.5 (a)(6). To be eligible for employment, applicants who are members of the Church must hold and be worthy to hold a current temple recommend and receive a clearance from the Church’s Ecclesiastical Clearance Office. Job applicants must be able to meet these conditions to advance through the hiring process successfully. An expired temple recommend will prevent consideration for hire. Welcome and thank you for your interest in a career at BYU–Hawaii. We offer a variety of employment opportunities, a competitive employment package and an attractive work environment that supports diversity and excellence. Whether you are a current employee of BYU–Hawaii or contemplating joining us, we hope you will find information and services that will help to enhance your personal and professional life. BYU–Hawaii is owned and operated by The Church of Jesus Christ of Latter-day Saints. As a condition of employment, employees will be required to: act in accordance with Brigham Young University–Hawaii’s policies and the Church Educational System Honor Code, including the Dress and Grooming Standards; refrain from behavior or expression that seriously and adversely affects the Brigham Young University–Hawaii mission or The Church of Jesus Christ of Latter-day Saints; and be a role model of a life that combines spiritual values and personal integrity with intellectual rigor and academic excellence and to conduct my work in a professional manner consistent with the principles and values espoused by Brigham Young University–Hawaii and The Church of Jesus Christ of Latter-day Saints. BYU–Hawaii is an equal opportunity employer that does not unlawfully discriminate on the basis of race, national origin, age, color, sex, disability, veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations. BYU–Hawaii’s commitment to equal opportunity includes and applies to: Recruiting, hiring, and training Upgrading, promoting, and transferring Discipline, layoff, and termination Conditions and privileges of employment Compensation and benefits As an educational institution affiliated with The Church of Jesus Christ of Latter-day Saints, BYU–Hawaii prefers to hire qualified members of the Church in good standing as authorized under Title 41 CFR § 60-1.5 (a)(6). Applicants who are members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend to be eligible to receive an offer of employment from BYU–Hawaii. Members of The Church of Jesus Christ of Latter-day Saints must also accept as a condition of ongoing employment that they will hold and be worthy to hold a current temple recommend, with the understanding that The Church of Jesus Christ of Latter-day Saints may adjust the criteria for a temple recommend from time to time. For additional information regarding endorsement related questions, please follow this link: Ecclesiastical Leader Questions for New CES Hires. Applicants who are not members of The Church of Jesus Christ of Latter-day Saints must meet with the University Chaplain to verify that, if hired, they will accept the expectations and conditions described in the University’s Ecclesiastical Endorsement Policy. Part-time employees of any other Church-affiliated employer are not eligible for concurrent employment with BYU–Hawaii unless specifically excepted. Applicants must also cooperate fully in and must pass a background check to be eligible to receive an offer of employment from Brigham Young University–Hawaii.

Requirements

Financial Aid & Scholarships Office Intern should have a solid working knowledge of office processes and systems.
The candidate should be highly efficient, able to multi-task and able to work through interruptions.
This position requires an individual to maintain confidentiality and project a professional image.

Nice To Haves

A strong preference will be given to applicants with proficient English and who are able to fluently speak a language from Oceania and the Asian rim.

Responsibilities

Assists the Financial Aid & Scholarships Senior Manager, supervisors and counselors with a wide range of complex secretarial, electrical and receptionist duties while maintaining the ability to execute tasks and day to day activities
Learns and understands processes regulating scholarships, federal aid, and the IWORK program, and is prepared to share this knowledge with potential students/parents and country facilitators
Assists with and organizes outreach efforts, particularly with country facilitators and students
Assists with supporting the Financial Aid Awareness Month (yearly, February) and National Financial Aid Day (October)
Responds promptly to inquiries regarding financial aid-related questions
Prepares and maintains confidential and sensitive documents
Provides department support to perform special projects and maintain database when directed
Be sure when working on projects to keep information confidential
Reports for their work shift on time, works their allotted hours, and coordinates time-off requests ahead of time with the exception of unforeseen emergencies
Must dress in standards and in casual/ professional wear. Effective immediately, no t-shirt with inappropriate advertising, holes, cut collars, etc. No shorts or cut-off jeans. No rubber slippers or flip flops
Must display at all times a professional image
Must work only during scheduled hours unless approved by supervisor
Keeps work area tidy and clean after work hours