Financial Analyst (PN 20014656)

Ohio Department of Administrative Services•Columbus, OH

About The Position

The Office of Financial Affairs is seeking one (1) Financial Analyst in the Cash Management/Revenue Unit. Job duties include: Examine and analyze accounting records, financial statements, and fiscal reports to ensure accuracy, completeness, and compliance with GAAP and state/federal regulations. Review and authorize obligations, revenues, expenditures, purchases, travel expenses, grant payments, vendor payments, and contract billings based on budget, appropriation, and cash balance availability. Ensure proper fiscal coding and adherence to agency accounting and cash management policies and procedures. Monitor agreements and contracts with consultants, state agencies, and federal entities for financial compliance. Perform periodic internal audits of billing, invoice payments, reconciliation processes, and safe audits to ensure procedural compliance. Assist with monitoring internal cash management controls and support federal grant reconciliations on a monthly basis. Prepare monthly petty cash replenishments and Vital Statistics Information Management System (VSIMS) reconciliations. Additional Duties: Coordinate and oversee witness fee petty cash account administration. Support budgetary processes by researching and analyzing financial positions, expenditures, overtime utilization, appropriations, and revenues. Prepare and maintain fiscal and budgetary reports, including purchase orders, invoice logs, funding documentation, and payment card files. Assist in preparation of the annual GAAP report and annual audit analysis. Develop outcome evaluations and provide recommendations to program, budget, and purchasing staff to resolve fiscal issues. Communicate with internal stakeholders and external partners (e.g., program managers, legislators, general public) to resolve billing, reimbursement, reconciliation, and payment concerns. Provide work direction and training to lower-level staff on fiscal procedures, report interpretation, and financial systems.

Requirements

30 mos. exp. or 30 mos. trg. in accounting &/or finance to include an intermediate level of experience in spreadsheet software.
Completion of undergraduate core program in business administration, accounting, finance or related field AND; 6 mos. exp. or 6 mos. trg. in accounting &/or finance to include an intermediate level of experience in spreadsheet software.
12 mos. exp. as Financial Associate, 66561.
Equivalent of Minimum Class Qualifications for Employment noted above.
Successful completion of the Fiscal Academy may be substituted for 4 mos. of required accounting/fiscal experience referenced in this portion of the minimum qualifications.
Accounting and Finance
Accounting and Finance
Budgeting
Basic Documentation
Clerical & Data Entry
Attention to Detail
Interpreting Data
Problem Solving
Analyzation
Official educational transcripts are required for all post-high school educational accomplishments, coursework or degrees claimed on the application. Applicants will be required to submit an official transcript prior to receiving a formal offer of employment. Failure to provide transcripts within five (5) working days of being requested will cause the applicant to be eliminated from further consideration.
Please note that a transcript is considered "official" only if it is an original copy from the educational institution and includes an institutional watermark, ink stamp or embossed stamp. Transcripts printed from the institution's website will not be accepted. ODH reserves the right to assess the academic credibility of an educational entity's award of a putative degree.

Nice To Haves

Undergraduate or Graduate degree in accounting or business administration
Experience in federal grant accounting and federal reporting
Experience collecting, preparing and analyzing financial data (ex: Revenue, Disbursements/Expenses, Refunds, Cash Balances)
Experience working with and analyzing OAKS data
Experience performing financial analyses with EXCEL
Experience in creating and running BI/COGNOS reports
Experience working with state and federal funding sources
Experience working with accounts receivable
Experience working with accounts payable

Responsibilities

Examine and analyze accounting records, financial statements, and fiscal reports to ensure accuracy, completeness, and compliance with GAAP and state/federal regulations.
Review and authorize obligations, revenues, expenditures, purchases, travel expenses, grant payments, vendor payments, and contract billings based on budget, appropriation, and cash balance availability.
Ensure proper fiscal coding and adherence to agency accounting and cash management policies and procedures.
Monitor agreements and contracts with consultants, state agencies, and federal entities for financial compliance.
Perform periodic internal audits of billing, invoice payments, reconciliation processes, and safe audits to ensure procedural compliance.
Assist with monitoring internal cash management controls and support federal grant reconciliations on a monthly basis.
Prepare monthly petty cash replenishments and Vital Statistics Information Management System (VSIMS) reconciliations.
Coordinate and oversee witness fee petty cash account administration.
Support budgetary processes by researching and analyzing financial positions, expenditures, overtime utilization, appropriations, and revenues.
Prepare and maintain fiscal and budgetary reports, including purchase orders, invoice logs, funding documentation, and payment card files.
Assist in preparation of the annual GAAP report and annual audit analysis.
Develop outcome evaluations and provide recommendations to program, budget, and purchasing staff to resolve fiscal issues.
Communicate with internal stakeholders and external partners (e.g., program managers, legislators, general public) to resolve billing, reimbursement, reconciliation, and payment concerns.
Provide work direction and training to lower-level staff on fiscal procedures, report interpretation, and financial systems.