Financial Associate - State Printing & Mail Services

State of Ohio • Columbus, OH

9h

About The Position

When completing your online Ohio Civil Service Application, be sure to clearly describe how you meet the qualifications outlined on this job posting. All answers to the supplemental questions must be supported by the work experience/education provided on your civil service application. If you require a reasonable accommodation for the application process, please email the Human Resources contact on this posting so arrangements can be made At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes: Medical Coverage Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period Paid time off, including vacation, personal, sick leave and 11 paid holidays per year Childbirth, Adoption, and Foster Care leave Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more) Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation ) Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position. Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. What you'll do: Prepares, compiles & verifies statistical, financial, accounting or auditing data, reports & tables related to accounts payable & accounts receivable &/or perform payroll activities Prepares detailed encumbering & payment documentation Enters account data into OAKS Reviews & analyzes invoices to ensure accuracy, proof of delivery & compliance with terms/conditions of state term contract & technical accuracy as specified by State Printing Compares amounts billed against purchase orders & state term contracts Verifies spending limits Creates requisition invoices in OhioBuys Recommends approval or disapproval of invoices (e.g., returns disapproved invoices to vendors for correction) Maintains computer files (e.g., using personal computer & MS Outlook, Word, Excel, Adobe, CPC application) & electronic copy filing systems for all documents processed Acts as initial customer service contact (e.g., receive, investigate, research &/or resolve issues); presents at user group meetings Maintains records of voucher activity Contacts State Accounting/OBM to resolve OAKS & OhioBuys issues Uses personal computer & related software/applications (e.g., OAKS, MS Word, Excel, Adobe) to approve invoices in OAKS Records data entry on posting sheets in Excel Updates invoice history into job tracking system Maintains suspense files on all incoming invoices & jobs in process & creates correspondence as necessary Prepares monthly & annual financial/management & budgetary reports\: compiles, organizes & manipulates data for reports that detail disbursements, allotments & cash balances Analyzes & reviews data compilations to determine accuracy & consistency of system balances Maintains appropriate archives of reports in print & computer media Performs daily problem solving duties\: contacts fiscal officers to resolve problems in OAKS coding Responds to customer service requests by telephone & email Performs other job related activities as assigned. The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting. About Us: The Ohio Department of Administrative Services (DAS) takes great pride in its work to support the priorities of the DeWine-Tressel administration to ease access for those doing business with the state, secure state data and technology resources, and create efficiencies for our state government partners while keeping costs in check. DAS is the engine of state government, providing innovative solutions and supporting the efficient operation of state agencies, boards, and commissions. DAS program areas serve our Ohio government customers, who in turn directly serve the interests of Ohioans. We help procure goods and services, deliver information technology and mail, recruit and train personnel, promote equal access to the state workforce, lease and manage office space, process payroll, print publications, and perform a variety of other services. The Office of State Printing and Mail Services provides a full range of printing services for state agencies, boards and commissions through in-house Copy Centers, Commercial Print Procurement services through contract printers, Cost-per-Copy programs, Fulfillment Services, a Mainframe Printing Center and an extensive Mail Services operation. Other functions include interoffice mail delivery, mail metering and presort services, and guidance regarding Records Retention and Information Management.

Requirements

• 18 mos. exp. or 18 mos. trg. in accounting &/or finance to include a basic level of experience in spreadsheet software.
• completion of high school technical program in accounting; 6 mos. exp. or 6 mos. trg. in accounting or finance to include a basic level of experience in spreadsheet software.
• completion of associate core program in business administration, accounting, finance or related field.
• equivalent of Minimum Class Qualifications for Employment noted above.
• Accounting and Finance Knowledge: State accounting system (OAKS & OhioBuys); Accounting practices & procedures Agency policies & procedures
• Skill: Operation of a personal computer & related software (e.g., Microsoft Office Suite, Excel, Adobe, CPC application & database) Operation of calculator, telephone, copier & fax machine.
• Abilities: Carry out detailed but basic written or oral instructions Understand & solve accounting problems Apply principles to solve practical, everyday problems Count, do basic addition & subtraction Read, comprehend & record figures accurately Copy materials accurately & recognize grammatical & spelling errors Prepare meaningful, concise & accurate reports Work alone on most tasks Ask probing & closed ended questions to gain specific information Listen actively to customer issues Define problem & offer appropriate resolution Provide courteous & friendly customer service Speak in public meetings & in front of groups

Responsibilities

• Prepares, compiles & verifies statistical, financial, accounting or auditing data, reports & tables related to accounts payable & accounts receivable &/or perform payroll activities
• Prepares detailed encumbering & payment documentation
• Enters account data into OAKS
• Reviews & analyzes invoices to ensure accuracy, proof of delivery & compliance with terms/conditions of state term contract & technical accuracy as specified by State Printing
• Compares amounts billed against purchase orders & state term contracts
• Verifies spending limits
• Creates requisition invoices in OhioBuys
• Recommends approval or disapproval of invoices (e.g., returns disapproved invoices to vendors for correction)
• Maintains computer files (e.g., using personal computer & MS Outlook, Word, Excel, Adobe, CPC application) & electronic copy filing systems for all documents processed
• Acts as initial customer service contact (e.g., receive, investigate, research &/or resolve issues); presents at user group meetings
• Maintains records of voucher activity
• Contacts State Accounting/OBM to resolve OAKS & OhioBuys issues
• Uses personal computer & related software/applications (e.g., OAKS, MS Word, Excel, Adobe) to approve invoices in OAKS
• Records data entry on posting sheets in Excel
• Updates invoice history into job tracking system
• Maintains suspense files on all incoming invoices & jobs in process & creates correspondence as necessary
• Prepares monthly & annual financial/management & budgetary reports\: compiles, organizes & manipulates data for reports that detail disbursements, allotments & cash balances
• Analyzes & reviews data compilations to determine accuracy & consistency of system balances
• Maintains appropriate archives of reports in print & computer media
• Performs daily problem solving duties\: contacts fiscal officers to resolve problems in OAKS coding
• Responds to customer service requests by telephone & email
• Performs other job related activities as assigned.

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree