FINANCIAL SERVICES SUPPORT SPECIALIST - 55007000

State of Florida•Doral, FL

1d•$39,228 - $50,766•Onsite

About The Position

This position will provide assistance with administrative and accounting activities relating to the Financial Services Office.

Requirements

Knowledge of Microsoft Word and Excel
Knowledge of Office procedures and practices
Knowledge of Accounting principles, practices, and procedures
Knowledge of Accounts payable systems and payment processing
Skills in Performing work requiring a high level of attention to detail
Skills in Providing good customer service
Ability to Use a personal computer and email
Ability to Research unidentifiable invoices/documents
Ability to Sort, distribute, and maintain fiscal records
Ability to Follow oral and written instructions
Ability to Establish and maintain working relationships with customers
Ability to Work in a team environment with shared tasks
Ability to Perform basic arithmetic calculations
Ability to Work independently and prioritize assignments to meet deadlines
Ability to Communicate effectively orally and in writing
A high school diploma or its equivalent.

Responsibilities

Prepare voucher schedules for permanent record retention in accordance with Department of State and Department of Transportation policies.
Scan, index and convert payment documents to required electronic format for storage and retrieval.
Maintain files in a current and accurate condition.
Archive prior year files and maintain record retention documents in accordance with procedure.
Respond to requests for voucher information from internal and external auditors and to comply with public information laws.
Receive certifications of surplus property from Unit Custodians and coordinate property disposal for tangible personal property not transferred to other Department of Transportation offices.
Maintain property disposition files in accordance with departmental guidelines.
Receive Property Management Reports for surplus property and verify and process Certification for Surplus Property.
Coordinate with Unit Custodian and surplus warehouse to aid vendors in the donation program for surplus property.
Maintain internal control requirements for warrant security and ensure timeliness of delivery in accordance with requirements Section 215.422 Florida Statutes. which includes reconciling the warrants with the payment register and the vendor invoices to ensure that all pertinent information is accurate prior to releasing warrants.
Process other warrants that may require special handling as directed.
Reconcile the Florida Accounting Information Resource (FLAIR) payment voucher schedules to the pending vendor invoices.
Identify the sampled vouchers required for auditing by the Department of Financial Services (DFS) and prepare voucher schedules and supporting documentation for submission to DFS.
Secure, transmit and deposit receipts to the Cashier’s Office using the Receipt Processing System (RPS) and according to departmental guidelines.
Research and resolve payment inquiries from vendors and employees; effectively communicate results to requestors by email as well as by telephone; identify recurring issues and report statistical results to management.
Performs other duties as assigned.