Fiscal Specialist 2, Lab Medicine & Pathology Purchasing

University of Washington • Seattle, WA

6d • $25 - $34 • Hybrid

About The Position

The UW Medicine - Department of Laboratory Medicine & Pathology (DLMP) in Seattle, WA has a fantastic opportunity for two Fiscal Specialist 2 with the Purchasing Team. The Fiscal Specialist 2 plays a critical role in supporting the financial operations of DLMP by ensuring accurate, compliant, and timely processing of purchasing, invoicing, travel reimbursements, and grant-related fiscal activity. This role is exciting because it offers meaningful impact across clinical and research operations, hands-on experience with UW’s Workday and procurement systems, and close collaboration with labs, grants teams, and buyers to keep essential services running smoothly. Our team supports the financial backbone of laboratory services that directly impact UW Medicine patients and groundbreaking research initiatives. We value accountability, accuracy, teamwork, and continuous improvement, and we take pride in being a responsive, solutions-oriented service organization that keeps complex operations moving forward. Work schedule: 100% FTE Monday – Friday with holiday coverage as needed Telework three (3) days or more per week Day shift

Requirements

• Three (3) years of experience providing administrative support in fiscal and/or business management.
• Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Nice To Haves

• Strong knowledge of the Workday invoicing process AND the UW PurchasePath system.

Responsibilities

• Maintain and modify fiscal record keeping systems, databases, and spreadsheets; review fiscal records; identify trends; assist in formulating corrective action.
• Maintain purchasing records and resolve problems; review, approve and allocate purchase to proper budget and category; ensure compliance with departmental, institutional and/or granting agency policies, rules and regulations.
• Maintain and process travel expense records; ensure compliance with state and institution regulations and procedures; allocate travel expenses to appropriate budgets.
• Prepare, compile and provide fiscal reports such as year-end reports, budgetary reports, and auditing reports.
• Assist higher level fiscal officers with accounting/reporting summary information, analysis of financial reports and development of procedures; assist with the development of budgets for grant or program requests; may consult with funding agencies to resolve problems and interpret guidelines.
• Manage and record changes on cost center related to clinical, research and Grant budgets.
• Work closely with the Program Operation Manager to ensure services and standing orders are up to date with the lab using records in Purchase path and Workday.
• Establish, create/update SOP and maintain a comprehensive system for recording, reconciling, analyzing and investigating vendor statements with both the payments in all UW accounts payable system.
• Communicate with appropriate staff and labs to obtain needed information including invoice approvals and assuring compliance with all policies and procedures.
• Review, resolve, and release standing and standard order invoices via Workday.
• Ability to work closely with buyers to resolve workday exception errors and provide appropriate resolution after Fiscal reviews are performed.
• Create, submit and close UW internal ticket submissions as needed.
• Review and resolve Vendor credit hold due to outstanding invoices as needed.
• Actively in communication with the Grants team to ensure grant budget in use is active and up to date.
• Participate actively in establishing and maintaining accounts payable fiscal activity goals, policies and procedures.
• Process all UW purchasing supported department’s Employee and Travel reimbursements.
• Effectively and independently communicate and resolve problems and inquiries with procurement, buyers, labs and vendors.
• Ability to perform Fiscal specialist 1 duties.
• Perform related duties as required.

Benefits

• Vacation time and sick time off that accrue monthly, including 12 paid holidays.
• State Employee Tuition Exemption Program covering up to 6 credits of qualifying coursework per quarter at the University of Washington or other participating colleges or universities.
• Fully subsidized public transit pass (U-PASS) that covers multiple forms of public transportation in the region.
• Excellent healthcare, dental, disability, retirement, and other plan options.
• Lots of free fantastic fitness, healthy eating, finance, and stress reduction classes offered through the Whole U.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed