Fleet and Administrative Assistant

Mariani Landscape•Los Angeles, CA

21h•$24 - $31

About The Position

We are building the premier outdoor living company in the country by creating a “family of family companies” across the nation. Now you can build your landscaping career with the best, working in one of our many company locations nationwide. Learn from the top experts in the field and work on some of the country’s largest and most complex landscape projects. Take advantage of opportunities to share and exchange best practices across our network. The opportunities are endless. Position Overview: The Fleet and Administrative Assistant will be responsible for the management of our internal and external Fleet Databases, gas card management and distribution, DMV registration and management, and additional administrative tasks that fall within Fleet and Human resources. This role requires a strong need for maintaining confidentiality, understanding of creating and updating Standard Operating Procedures, strong organizational skills, and Microsoft Office programs skills.

Requirements

Bachelor's degree in human resources or similar field
1-3 years of experience in Human Resources and/or Fleet Management
Strong understanding of confidentiality best practices
Proficiency with Microsoft Office software (Word, Outlook, Excel, PowerPoint)
Excellent analytical, mathematical, and problem-solving skills.
Strong understanding of DMV best practices
Strong written and verbal communication skills with attention to detail and accuracy.
Professional demeanor with a commitment to precision and integrity.

Responsibilities

Fleet Coordinator
Maintain and update our current Internal Fleet Log
Maintain and update Holman Insights to ensure our data matches the Internal Fleet Log, including but not limited to: Uploading registration documents, ensure driver information matches the vehicle being driven, etc.
Support field crew with coordination vehicle maintenance and repairs
Approve PO’s in Holman for vehicle repairs and maintenance
Ensure all drivers are added into Holman and information is updated accordingly
Ensure all drivers are loaded into Mansfield and that gas cards are ordered and functioning
Support field staff with potential gas cards issues, including but not limited to troubleshooting and requesting replacement cards
Ensure vehicle registrations are up to date and that DMV invoices are paid in a timely manner
Maintain and update Geotab
Review Geotab reports and coordinate with the Senior Human Resources on flagged employees with warning risks
Ordering of replacement Geotab devices and setting up installation
Ensure fleet has updated decals installed for DOT and Contractors License numbers
Additional tasks as assigned
Administrative Coordinator
Printing and distribution of weekly timecards for our Maintenance and Installation division
Scanning signed timecards into Dropbox
Printing and distribution of Safety Tailgate Topics for Maintenance and Installation division
Scan signed Safety Tailgate Topics
Support Senior Human Resources Generalist with planning companywide events such as; Summer BBQ, Holiday Party, etc.
Support in uploading Concentra Transcriptions into Workday for Safety Incidents
Support with inventory of first aid kids, fire extinguishers, PPE and ordering replenishment as needed
Employee Uniform managements including but not limited to inventory, ordering, and distributing uniforms
Manage and track technology orders; new hires and current employees, including but not limited to: cell phones, iPads, laptops, docking stations, additional monitors