Fleet & Asset Specialist

White Oak Conservation•Yulee, FL

About The Position

White Oak conserves and sustains some of the earth's rarest wild animals through innovative training, research, education, and conservation breeding programs that contribute to the survival of wildlife in nature. The conservation programs span 600 acres along the St. Mary’s River in northeast Florida, surrounded by 22,000 acres of mixed forest and wetlands that make up the beautiful White Oak property. Founded in 1982, White Oak leads professional efforts to improve veterinary care, develop holistic animal management techniques, and better understand the biology of critically endangered species by providing excellent care and managing conservation programs for over 30 species of imperiled wildlife in large, naturalistic habitats. White Oak Mission: Saving endangered wildlife and habitats through sustainable populations, expanding education initiatives, and responsible land stewardship. Job Summary: The Fleet & Asset Specialist is responsible for lifecycle management, compliance oversight, financial coordination, and operational tracking of all company-owned vehicles, mobile equipment, designated capital assets, and centralized asset registry records. This role ensures regulatory compliance, cost efficiency, accurate documentation, and alignment between operational use and financial reporting. The position serves as a control point between Operations, HR, Security, Vehicle Maintenance, Insurance providers, DMV/DOT authorities, and Accounting.

Requirements

5+ years experience in fleet management, asset management, or operational oversight.
Strong vendor negotiation and procurement skills.
Knowledge of DOT regulations and compliance standards.
Experience with asset tracking systems and maintenance software.
Strong organizational and analytical skills.
Ability to coordinate cross-functionally across departments.
Proficient use of Excel.
Must have valid Florida or Georgia drivers’ license.