FLEX Senior Manager Sponsorship Sales and Execution

Marriott•Bethesda, MD

14h•Hybrid

About The Position

Sponsorship Sales and Execution Sr. Manager (~32 hours) The purpose of this role is to serve as the Sponsorship Sales and Execution leader in support for Marriott events. This includes solicitation, communication, invoicing, collections and onsite execution of benefits in collaboration with the event owner, Meetings and Events Team and Global Procurement. CORE WORK ACTIVITIES Owns the design and solicitation of the standard Sponsor Prospectus. Adhering to overall guidelines, working closely with meeting owner on determining appropriate benefits for both attendees and sponsors. Adheres to sponsorship budget as it relates to allowable amount of funds solicited, ensuring budget goals are met. Provides tracking and reporting of funds collected throughout the pre-planning and post event reporting required. Adheres to solicitation requirements as it relates to approved vendors, commodities and partners in coordination with Global Procurement. Works with event owner and external partners on design of relevant trade show spaces as applicable ensuring event design goals are met and benefit deliverables are executed. Responsible for all sponsor communication to include but not limited to: prospectus, registration, confirmation, terms and conditions, invoicing, collections, pre-planning, load-in/load-out, onsite POC for lead retrieval (app related) and support, and post-event communications. On-site lead for coordination of load-in/load-out working with event owner, external partners and facilities to ensure contracted spaces provide appropriate availability. Delivers project deliverables on time and on budget. Submits all contracts to leaders and systems as appropriate. Manage and execute event debrief with stakeholders including developing and analyzing surveys as well as recommended improvements/changes as assigned. Other event management related activities assigned by the Sr. Director Meetings and Events. Accountable for event results along with Sr. Director Meetings and Events. Clearly and professionally communicates expectations to hotels, facilities, external partners, team member, stakeholders, and internal partners. Resolve any event issues and solve problems throughout the event experience and escalate when required. Track and report on event milestones, risk assessment and budget updates providing status reports to stakeholders. Responsible for Sponsor Advisory Board tasks including but not limited to: Soliciting new members as appropriate, scheduling 3 calls per year, drafting agenda and deck, facilitating calls and taking notes. Leads the planning and execution of the annual Sponsor Executive Forum including but not limited to maintenance of eligible attendees, hotel planning for rooms, F&B, AV, Communication and Registration to eligible attendees, coordination of discipline presentations, invitations to HQ audience for reception and round tables and all post event communication. Uses Microsoft Office and other relevant tools to present relevant event information. Other event management related activities assigned by the Sr. Director Meetings and Events as it relates to this event or other events. Additional Responsibilities Informs, updates, and provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person in a timely manner Attends and participates in all relevant meetings Stays current on trade show, sponsorship and activation trends Presents ideas, expectations, and information in a concise, organized manner Uses problem solving methodology for decision making and follow up Maintains positive working relations with internal customers and department managers Manages time effectively and conducts activities in an organized manner Performs other reasonable duties as assigned by the Event Leader Special projects as assigned, including ad hoc requests for information and analysis

Requirements

Associate’s Degree; 4 years’ experience in business, sales and marketing, management operations, events or related professional area.
Bachelor’s Degree, 2 years’ experience in business, sales and marketing, management operations, events or related professional area.
Demonstrated leadership leading projects and initiatives
Experience working in a team-oriented, collaborative environment
Strategic, operational, technical and management skills
Rapidly adapt and respond to changes in environment and priorities
Excellent communication, leadership, problem solving, and analytical skills
Ability to elicit cooperation from senior management and other departments.
Strong data analysis skills, including querying and manipulation of large quantities of data using advanced skills in Access and Excel (database formulas, pivot tables, modeling, querying, etc.)
Strong organizational skills to effectively manage tracking and resolution of account and strategy issues
Expertise with Microsoft Office tools for data analysis, memos, documents, and presentations
Understanding of different Marriott systems, including SFAWeb Area Sales Reporting, One Yield and MRDW.
Attention to detail when building and validating spreadsheets, models and presentations
Analytical approach to problem solving including organized, logical method
Uses basic computer hardware and software (e.g., personal computers, word processing software, Internet browsers, etc.).
Adds, subtracts, multiplies, or divides quickly, correctly, and in a way that allows one to solve work-related issues.
Listens to and understands information and ideas presented through spoken words and sentences.
Understands written sentences and paragraphs in work related documents.
Communicates effectively in writing as appropriate for the needs of the audience.

Nice To Haves

Event Management/Planning experience preferred
Sales or previous sponsorship execution experience preferred

Responsibilities

Owns the design and solicitation of the standard Sponsor Prospectus.
Provides tracking and reporting of funds collected throughout the pre-planning and post event reporting required.
Responsible for all sponsor communication
Delivers project deliverables on time and on budget.
Manage and execute event debrief with stakeholders
Accountable for event results along with Sr. Director Meetings and Events.
Responsible for Sponsor Advisory Board tasks
Leads the planning and execution of the annual Sponsor Executive Forum