Flight Operations Coordinator (Private Aviation)

Fly Alliance Charter LLC•Orlando, FL

About The Position

Fly Alliance is a Part 135 and Part 145 industry leading private aviation group specializing in private jet charter, jet card memberships, aircraft sales, management, parts, and MRO. Dedicated to providing unparalleled luxury, safety, and efficiency in air travel, the company has over 30 aircraft, 6 offices across the country, and over 200 employees supporting a global operation. Three consecutive years as a top 20 U.S. operator, Fly Alliance continues to redefine the private aviation landscape. The primary function is to assist in managing all aspects of trip operations, from contract preparation to the completion of a flight.

Requirements

Three (3) years proven experience in a similar position.
Demonstrated excellent verbal and written communication skills. Ability to communicate at all levels of an organization.
Excellent organizational and time management skills.
Ability to multitask and prioritize daily workload.
Demonstrated attention to detail, professional attitude, and ability to maintain confidentiality.
Demonstrated ability to use computer programs such as the Microsoft Office Suite of products.
Demonstrated ability to exercise good judgment in determining most appropriate response or action in a variety of situations.
Must be able to remain in a stationary position 50% of the time.
The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
Constantly operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
Constantly operate a telephone requiring oral and auditory capacity enabling interpersonal communication.
The person in this position frequently communicates with customers and must be able to exchange accurate information in these situations.
Light physical effort required by handling objects up to 20 pounds occasionally and/or 10 pounds frequently.
Ability to move from department and buildings to interact with others.
Must be authorized to work in the United States of America.

Responsibilities

Managing multiple flights at once with accuracy.
Preparing documents for contract approvals for both the clients and operators.
Communicating with customers to receive passenger info, catering requests, and ground transportation.
Working with each aircraft operator to ensure all flights are handled with proper services.
Creating and maintaining itineraries for each flight with all pertinent information.
Multi-tasking effectively, prioritizing appropriately, and providing timely communication of project(s) status.
Providing exceptional customer service skills, over the phone and in person, to our customers, vendors, and other team members.
Completing tasks and projects with a sense of urgency, working independently to solve problem.
Compiling documents into well-organized Dropbox folders to maximize efficiency.
Interacting with customers and vendors at corporate company events.
Other duties and projects as assigned.