Freelance Scheduling Coordinator

Fox•Los Angeles, CA

17h•$29 - $33

About The Position

FOX Sports is looking for a Freelance Scheduling Coordinator to support the Post Production Scheduling team during the 2026 World Cup. The Freelance Scheduling Coordinator provides critical logistical support for the Creative Services, On-Air Promos, Live Show Edit/Playback, Post Production, and Post Operations groups. The Coordinator will help manage high-volume scheduling for 300+ daily hire union freelancers across 50+ broadcast rooms and 100+ workstations, ensuring seamless communication in a high-pressure, live-sports environment.

Requirements

Proficiency in office collaborative tools, including Google Workspace, Microsoft Outlook, and ideally Salesforce.
Ability to quickly synthesize and apply union labor rules
Ability to maintain clarity of information and professional communication, particularly in written correspondence
Ability to thrive in a fast-paced, live-broadcast environment where priorities and tasks shift on a minute-to-minute basis
Exceptional attention to detail with a proven track record of maintaining data accuracy in high-volume environments
Strong interpersonal skills with the ability to use diplomacy and tact when coordinating with production partners and union personnel.
Proactive approach to troubleshooting and resolving logistical conflicts independently
Capable of managing multiple high-priority requests simultaneously while working under pressure
Available to work a non-traditional schedule, including days, nights, weekends, and holidays, to support the 24/7 nature of the World Cup

Nice To Haves

Experience in post-production within a broadcast, studio, or post-house environment
Prior experience working with IATSE or NABET union contracts

Responsibilities

Planning & Strategy
Build and manage weekly schedules for approximately 45 union freelancers based on specific department or show requirements
Represent the Scheduling department in logistical and planning meetings to align staffing with upcoming production milestones
Live Operations & Real-Time Logistics
Rapidly execute shift adjustments (start/end times, coding, and locations) to ensure complete coverage for live broadcasts
Proactively communicate shift changes to all relevant parties; track and confirm freelancer receipt/availability in a timely manner
Immediately address last-minute call-outs and resource gaps to maintain production continuity
Verify that all personnel have the necessary hardware/software access, workspace assignments, and other supplies to begin work immediately upon arrival
Administrative & Financial Compliance
Maintain real-time accuracy within the scheduling software and all shared departmental documentation
Review and approve timecards and labor coding for 100+ union freelancers, ensuring meticulous accuracy to prevent payroll discrepancies
Proactively monitor work rules for multiple unions to flag, track, and mitigate potential overages