Front Desk Administrative Assistant

Scaled Composites•Mojave, CA

2d•Onsite

About The Position

As Front Desk Administrative Assistant, you will be responsible for greeting visitors, assisting employees, and delivering exceptional customer service assistance. This entails answering calls and fielding them accordingly, addressing visitor and employee questions and needs, and providing an overall welcoming environment. Founded by Burt Rutan in 1982, Scaled Composites has been in the business of Designing, Building, and Flying unique airplanes (and occasionally spacecraft) for now over 40+ years. We are a modestly sized company, constantly building small teams of empowered and capable employees to achieve extraordinary accomplishments in aerospace. From the farthest (Global Flyer), to the largest (Stratolaunch), to the highest (SpaceShipOne, Proteus), and many in between, Scaled’s track record of innovation has pushed against and expanded some of the most stubborn corners of the flight envelope.

Requirements

A high school diploma or equivalent and 2+ years of relevant experience
Strong verbal and written communication skills.
Strong interpersonal and ability to work well with a wide variety of personalities across all departments.
Ability to work autonomously, as well as in a team environment.
Strong organizational skills and attention to detail.
Strong time management skills with a proven ability to meet deadlines.
Good analytical and problem-solving skills.
Ability to function well in a high-paced and at times stressful environment.
Proficient with Microsoft Office Suite or related software.
Familiarity with Microsoft Teams and computer troubleshooting.
Ability to prioritize a high volume of tasking and operate in a “fire and forget” atmosphere

Responsibilities

Acting as a receptionist and providing administrative services to various departments on an as-needed basis
Answering incoming calls in a polite and friendly manner, transferring calls as appropriate
Assisting with requests for postage and the receiving and distributing of mail
Assisting with entering time-off data and meetings into the Out Calendar
Handling various clerical tasks (filing, fax, laminating and copier requests)
Greeting and processing visitors in accordance with Scaled’s visitor policy
Handling the distribution, ordering and inventory for office supplies for the company (with oversight of senior management).
Acting as backup and/or assists other members of the administration team, as needed