Front Desk Administrator

National Air Cargo Group Inc•Orlando, FL

4h•Onsite

About The Position

National Airlines, based in Orlando, FL, operates passenger charter services as well as customized military and commercial air cargo carriages worldwide. National Airlines specializes in over-sized, time sensitive, and special handling requirements, utilizing 747-400 and A-330 aircraft to accomplish its missions. Job Title: Front Desk Administrator Location: Orlando, FL Department: Human Resources Reports To: Human Resources Business Partner FLSA Status: Non-Exempt Summary: Assist visitors and handle inquiries on the phone and face-to-face, provide information regarding the organization to the public, clients, customers, and employees.

Requirements

High School Diploma required. Associates preferred.
3 years of administrative, clerical, and planning experience
Previous experience with reconciling expense reports and catering invoices
Ability to prioritize tasks and meet time requirements.
Basic math skills
Good judgement
Excellent written and verbal communication skills required.
Knowledge and experience with Internet.
Microsoft Office including Word, Excel, PowerPoint, and Outlook.
Time management and organizational skills
Excellent organizational skills and the ability to multitask.
High level of ethics and confidentiality
Exceptional customer service skills
Excellent communication skills
Team Player
Must always have a calm and professional demeanor.

Nice To Haves

Associates preferred.
Bilingual preferred.
2-year catering sales experience.
Event coordinator experience preferred.

Responsibilities

Answers multi line-telephone system in a professional manner.
Transfers calls accordingly and takes messages when necessary.
Greets employees, visitors, and clients, with a warm, polite smile or greeting.
Monitors visitors’ access and maintains security awareness by making sure all visitors sign-in and are provided with a visitor’s badge.
Order office supplies as needed, distributes office supplies upon arrival, and ensures the supply cabinet is well stocked.
Check, sort, and distribute incoming mail daily.
Assists HR Department with clerical and event duties.
Order supplies as needed.
Maintains a clean and organized reception area.
Maintains the supply room and kitchen area to ensure they are stocked and maintained.
Orders and sets-up catering; reconciliation of direct billing.
Assist with shipping labels, package mailings and distribution of packages.
General office duties (printing and scanning)
Performs other duties as assigned.