Front Desk Assistant

SoTx Facility Services, LLC

About The Position

Provide data entry, administrative and customer service support functions to facility staff. The individual should project a high level of professionalism and have a working knowledge of operating within the offices of U.S. Air Force officials. Must have the ability to work both independently and collaboratively with facility staff and manage assigned equipment and offices. Duties include, but are not limited to: · Locate, assemble and compose information for routine reports, inquiries, and correspondence · Use word processing software to modify and create documents · Use database of spreadsheet software to create, enter, revise, sort or calculate information in order to generate reports · Prepare graphs and charts for charts and presentations · May create simple macros to expedite assignments · Perform simple troubleshooting of system/software problems · Transmit and receive documents and messages electronically · Review and process incoming and outgoing correspondence, materials, publications and directives · Receive telephone calls and greet visitors · Establish, update and maintain office records · Purge and dispose of office records/files in accordance with regulations and procedures · Requisitions for office supplies · Maintains Outlook calendar · Ensure customers complete forms as required

Requirements

US Citizenship required
Knowledge of Air Force Military and Family Readiness Center regulations
Proficiency in Microsoft Office, Access and Excel programs

Nice To Haves

Knowledge of Air Force terminology preferred
Experience in ACCESS or AFFIRST systems a plus

Responsibilities

Locate, assemble and compose information for routine reports, inquiries, and correspondence
Use word processing software to modify and create documents
Use database of spreadsheet software to create, enter, revise, sort or calculate information in order to generate reports
Prepare graphs and charts for charts and presentations
May create simple macros to expedite assignments
Perform simple troubleshooting of system/software problems
Transmit and receive documents and messages electronically
Review and process incoming and outgoing correspondence, materials, publications and directives
Receive telephone calls and greet visitors
Establish, update and maintain office records
Purge and dispose of office records/files in accordance with regulations and procedures
Requisitions for office supplies
Maintains Outlook calendar
Ensure customers complete forms as required