Front Desk Office Manager

Hornig Companies•St. Louis Park, MN

13d•Onsite

About The Position

Work at Hornig Companies, a team of hard-working individuals who truly care about our residents and coworkers. For over 65 years, our family-owned and operated residential property management company has provided individuals and families with homes, not just apartments. Our staff are valued for their individual knowledge, experience, character and personality. Hornig Companies is a place where our core values of trust, integrity and respect are not just words written on paper, we live by these values every day. Nominated a Top Workplace ten years in a row! Hornig Companies seeks a Front Desk Office Manager to oversee our office’s daily operations and provide exceptional customer service in our home office, located in the Lake Loop area of Minneapolis.

Requirements

3-5 years experience in an administrative role, with preference given to property management and office management experience.
Ability to speak, write and effectively communicate in English
Excellent organizational skills
Excellent interpersonal skills, interacting effectively with residents, owners, vendors and team members
Strong Microsoft Office skills- Word, Excel, Outlook
A proactive and solution-oriented approach to problem-solving
Ability to work independently as well as in a team environment
Ability to be at work when scheduled and arrive in a timely manner
Ability to sit, bend, stand, walk and reach regularly
Ability to lift 20 pounds occasionally, 10 pounds regularly.
Thorough knowledge of job hazards and applicable safety precautions to complete work in the safest manner possible

Responsibilities

Greeting – greet all guests warmly and professionally, answering questions or directing individuals to the appropriate resource; in person, phone and voicemail
Open and distribute mail
Coordinating deliveries and notifying staff and ensuring timely communication and deliver of items
Order and maintain all building supplies
Ensure overall cleanliness, appearance and organization of the facility, including overseeing the cleaning contract, ensuring appropriate housekeeping performance as well as performing some light touch-up and supply refreshing
Ensure exterior building services are performed and the associated contracts are in place for the office.
Order Flowers
Order company logowear, store, organize, distribute and track.
Maintain updated company contact lists and distribute as new versions are created.
Landlord Verifications and CRP’s
Assist with shredding, filing, scanning and other projects as needed.
Evaluate and ask relevant questions about cost-effectiveness throughout the course of your responsibilities to help ensure financial efficiency in the facility's operations.
Oversee supplies, service contracts, and contact providers for service and cleaning as needed.
Ensure new employees have the equipment needed in their workstation, setting up company phone & email and disabling upon departure.
Meeting Scheduling and Event Planning
A variety of items included in event preparation including but not limited to making lists, labels, name tags, decorations, sending calendar invites, ordering meals, set-up and shopping.

Benefits

Culture of positivity, voted Top Workplace - ten years in a row!
Small company family values in our continually growing organization, that prioritizes technology, advancement, professionally maintained buildings and has over 65 years of stability in ownership and management
Ownership/management respect and appreciation for your knowledge and ability in the daily duties of managing a property.
Company-paid lunches and on-going training
Opportunity to work with a team sharing comradery and passion for their profession
All employees are eligible for year-end discretionary bonuses
Full benefits package with paid time off and 401(k) match

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume