Front Desk Reception - Part-Time

New Hampshire Ball Bearings, Inc. • Peterborough, NH

12h • Onsite

About The Position

Our HiTech Division in Peterborough, NH, is seeking a part-time front desk
receptionist who will be able to work 5 half days per week. In this role, you
will support for our facility by being the first point of contact for visitors
and contractors. You will provide clerical assistance that will ensure smooth
front office operations, greet our visitors, manage a multi-line phone system,
sort mail, and maintain a tidy reception area.

Requirements

• Ability to maintain confidentiality and show good judgement.
• Proficient in Microsoft Office Suite (Word, Excel) and office equipment (phones, fax).
• Excellent attention to detail.
• Strong written and verbal communication skills.
• Ability to work with all levels of key constituents.
• Ability to learn new systems and processes.
• Well organized with the ability to prioritize and multi-task.
• HS Diploma or GED.
• Minimum of two (2) years’ previous reception or customer experience preferred.
• Previous use of multi-line phone systems.
• May include:  sitting for long periods, standing, walking, bending, reaching, grabbing, carrying, pushing and pulling.
• Must be able to lift up to 40lbs.
• Able to work 5 half-days per week, with the occasional full day to provide additional coverage. Hours are Monday to Friday, 12:30pm to 5:00pm.
• Due to compliance with U.S. export control laws and regulations, candidate must be a U.S. citizen, U.S. permanent resident, or have asylum or refugee status in the U.S. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.

Responsibilities

• Greet visitors and provide them with correct badging for accessing the facility, along with the appropriate PPE (slip-on shoe covers if needed, safety glasses). Notify correct NHBB contact of visitor arrivals.
• Manage visitor screening process, including visitor logs, as per company policy.
• Manages internal/external phone communication which includes screening calls, forwarding incoming calls to appropriate individuals.
• Sort incoming mail communications.
• Manage clerical tasks including filing, data entry, log audits and tracking.
• Provide support to Human Resources department regarding various tasks and projects, as needed.
• Provides key information to attendees, vendors, or other stakeholders, as necessary. Procures required materials, or other supplies as needed.
• Assist with other general requests throughout the day.
• Maintain clean and tidy reception and common area.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED