Front Desk Receptionist

AD Solutions•Orlando, FL

10d

About The Position

The Front Desk Receptionist role is essential to creating a welcoming and professional environment. This role requires a dependable, organized and detail-oriented individual who can manage incoming communications, greet and assist visitors, and provide administrative support. The ideal candidate will be a strong communicator with excellent interpersonal skills, capable of handling multiple tasks simultaneously while maintaining a professional and friendly demeanor.

Requirements

Excellent verbal and written communication skills
Strong organizational skills and meticulous attention to detail, ensuring accuracy in all tasks.
Ability to multitask and prioritize effectively in a fast-paced environment.
Proficiency in Microsoft Office Suite and other relevant software, with a willingness to learn new tools as needed.
Friendly, professional demeanor with a strong focus on customer service and a commitment to creating a positive office experience.
A high school diploma or equivalent required
Monday-Friday availability from 8 am-5 pm, with a one hour lunch
Ability to occasionally lift, push, and pull up to 20lb unassisted
Ability to use office equipment

Responsibilities

Greet and assist walk-in customers and visitors with inquiries, ensuring they feel welcomed and directed to the appropriate person or department.
Answer and direct phone calls, emails, and other communications promptly and professionally.
Order, maintain, and distribute office supplies, ensuring necessary items are stocked and available as needed.
Maintain a clean, organized, and professional lobby area, contributing to a positive first impression for all visitors
Handle daily office cleaning tasks to ensure the workspace remains tidy and presentable.
Provide excellent customer service to both internal and external customers, addressing needs and resolving issues efficiently.
Design, Update and manage the office contact and birthday sheets, distribute employee bulletins, and assist with employee engagement initiatives.
Prepare new hire packets and ensure new hire equipment is ready for employee orientation
Maintain the office calendar, confirm interviews, reserve meeting rooms, and manage scheduling conflicts as they arise.
Manage incoming and outgoing mail, handle deliveries, and ensure timely distribution to the appropriate recipients.
Coordinate travel arrangements for employees, ensuring details are accurate and within budget.
Complete other administrative duties as needed, including data entry, paperwork, photocopying, and file management.
Support HR & Recruiting activities
Other duties as assigned