Fund Administration Officer

Alter Domus • Guernsey, WY

21h • Hybrid

About The Position

As an Officer, you will be working within a small team and collectively be responsible for the administration of a portfolio of fund clients.
You will be assigned a mentor, and your team will introduce you to our clients, systems and policies. Specific responsibilities include:

Support the day-to-day administration for a portfolio of funds, likely to include private equity and debt investment strategies.
Assist in the successful delivery of core operational processes including draw downs, distributions, investment transactions, investor reporting, financing arrangements and facilities, investor queries and other administration activities.
Undertake additional one-off projects as agreed with your manager, likely to include client acceptance, entity establishment and the setup of client specific operational processes and records.
Interact with clients, board members, third party intermediaries such as banks, lawyers, accountants both in person and via written or telephone communication.
Process client payments on a variety of bank platforms.
Contribute to the timely and accurate bookkeeping and reporting for fund entities, undertaken by our Fund Accounting team.
Support the audit process and help coordinate the audits in line with client requirements.
Work with the company secretarial team to ensure that governance responsibilities and reporting operates smoothly.
Deal with client transactions as they arise with the support of the Engagement Manager.
Assist with the preparation and collation of Know Your Customer and Client Due Diligence Files. Adhere to all relevant policies and procedures.

Requirements

• Most importantly, have a passion for your role and for building successful client relationships through teamwork and high standards of service.
• Be studying for, or be eager to commence studies towards, a relevant professional qualification.
• Have an interest in the funds industry – no fund administration experience is required as we will structure the role and responsibilities around the successful candidate.
• Have solid organisational skills and be able to learn quickly.
• Be ambitious, a good communicator with a high level of energy and commitment.
• Demonstrate the ability to work under pressure and meet a range of deadlines.
• Have a high level of IT literacy.

Responsibilities

• Support the day-to-day administration for a portfolio of funds, likely to include private equity and debt investment strategies.
• Assist in the successful delivery of core operational processes including draw downs, distributions, investment transactions, investor reporting, financing arrangements and facilities, investor queries and other administration activities.
• Undertake additional one-off projects as agreed with your manager, likely to include client acceptance, entity establishment and the setup of client specific operational processes and records.
• Interact with clients, board members, third party intermediaries such as banks, lawyers, accountants both in person and via written or telephone communication.
• Process client payments on a variety of bank platforms.
• Contribute to the timely and accurate bookkeeping and reporting for fund entities, undertaken by our Fund Accounting team.
• Support the audit process and help coordinate the audits in line with client requirements.
• Work with the company secretarial team to ensure that governance responsibilities and reporting operates smoothly.
• Deal with client transactions as they arise with the support of the Engagement Manager.
• Assist with the preparation and collation of Know Your Customer and Client Due Diligence Files.
• Adhere to all relevant policies and procedures.

Benefits

• Support for professional accreditations
• Flexible arrangements, generous holidays, plus an additional day off for your birthday!
• Continuous mentoring along your career progression
• Active sports, events and social committees across our offices
• 24/7 support available from our Employee Assistance Program
• The opportunity to invest in our growth and success through our Employee Share Plan
• Plus additional local benefits depending on your location

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed