General Ledger Purchasing Specialist

Community Action Partnership of San Luis Obispo•San Luis Obispo, CA

7d•Onsite

About The Position

The General Ledger Purchasing Specialist is responsible for researching and procuring products and services, selecting, and maintaining relationships with vendors with a goal of securing best prices and terms. A variety of other duties include cross training in the general ledger/cash receipts area. All duties are performed in compliance with CAPSLO’s policies and procedures and local, State and Federal guidelines. This role will be stationed at our main office in San Luis Obispo. What you bring to the table: AA/AS Degree required. 2 - 5 years related work experience or equivalent experience in accounting and finance with an understanding of purchasing procedures. BA/BS preferred, but not required. As the General Ledger Purchasing Specialist you will: Process supply requisitions, maintain office/janitorial/copier inventory, and manage Purchase Orders, including approvals, preparation, distribution, and completing purchases when needed. Research competitive pricing (bids, RFPs, quotes), track deliveries, resolve discrepancies, and distribute goods to departments. Process service contracts, MOUs, and consultant agreements; secure signatures and distribute finalized documents. Maintain knowledge of OMB and California procurement regulations and ensure internal controls are followed. Collect and verify W‑9s, check vendors in SAM.gov for debarment, confirm IRS matching, and approve vendors. Reconcile vendor statements, prepare payment vouchers, and process copier contract renewals. Perform accurate GL data entry (journal entries, cash receipts, imports) and serve as backup for banking/treasury tasks. Assist with agency wide inventory counts; distribute copy paper; maintain relationships with staff and vendors. Manage credit applications, monitor credit line needs, and maintain inventory of company credit and gift cards. Remain flexible with assigned tasks, support CAPSLO’s mission, follow all safety practices, and perform other duties as needed. Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Requirements

AA/AS Degree required.
2 - 5 years related work experience or equivalent experience in accounting and finance with an understanding of purchasing procedures.

Nice To Haves

BA/BS preferred, but not required.

Responsibilities

Research and procure products and services.
Select and maintain relationships with vendors.
Secure best prices and terms.
Cross train in the general ledger/cash receipts area.
Process supply requisitions.
Maintain office/janitorial/copier inventory.
Manage Purchase Orders, including approvals, preparation, distribution, and completing purchases when needed.
Research competitive pricing (bids, RFPs, quotes), track deliveries, resolve discrepancies, and distribute goods to departments.
Process service contracts, MOUs, and consultant agreements; secure signatures and distribute finalized documents.
Maintain knowledge of OMB and California procurement regulations and ensure internal controls are followed.
Collect and verify W‑9s, check vendors in SAM.gov for debarment, confirm IRS matching, and approve vendors.
Reconcile vendor statements, prepare payment vouchers, and process copier contract renewals.
Perform accurate GL data entry (journal entries, cash receipts, imports) and serve as backup for banking/treasury tasks.
Assist with agency wide inventory counts; distribute copy paper; maintain relationships with staff and vendors.
Manage credit applications, monitor credit line needs, and maintain inventory of company credit and gift cards.
Remain flexible with assigned tasks, support CAPSLO’s mission, follow all safety practices, and perform other duties as needed.